Executive Administrative Assistant

Pay Rate: Up to $20-$30/hr

We are seeking a highly organized and professional Administrative Assistant / Executive Assistant to provide executive-level support to the Dean of a leading university in Boston. This role will support the Office of the Dean by managing complex calendars, coordinating meetings and communications, preparing executive materials, and ensuring efficient day-to-day operations.

• Manage and coordinate the Dean's complex calendar, meetings, and appointments.
• Proactively identify and resolve scheduling conflicts.
• Prepare agendas, meeting materials, briefing documents, and executive correspondence.
• Coordinate meetings with internal and external stakeholders.
• Manage and monitor a shared departmental inbox, prioritizing and routing communications appropriately.
• Track inquiries, action items, and follow-up requests to ensure timely completion.
• Serve as a professional point of contact for faculty, staff, students, and external partners.
• Draft, edit, proofread, and format reports, presentations, and executive communications.
• Handle confidential and sensitive information with discretion.
• Support office operations and special projects as needed.

• 3+ years of Administrative Assistant, Executive Assistant, or Executive Administrative Support experience.
• Experience supporting senior leaders, executives, directors, deans, or C-suite stakeholders.
• Strong calendar management and meeting coordination experience.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong organizational skills, attention to detail, and professionalism.

• Experience supporting leadership within higher education, academic, healthcare, or nonprofit organizations.
• Experience managing executive inboxes and preparing meeting briefings.
• Proven ability to work independently and exercise sound judgment.