Executive Development Assistant

Since 1893, Boys & Girls Clubs of Boston have played an essential role in opening doors and creating opportunities for young people across this city. For every youth in Boston and Chelsea, Boys & Girls Clubs of Boston are a life-changing force for opportunity and empowerment that enables future talent to reach their full individual potential as productive citizens and leaders, inspired to make a difference in the Greater Boston community.

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The Executive and Development Assistant is a member of the Club’s leadership team and supports key development and fundraising priorities for the Blue Hill Club. The position also provides high-level administrative and operational support to the Executive Director and Director of Operations and provides direct supervision and support to assigned program and operational areas.

The Executive and Development Assistant works collaboratively with Club leadership, the Advisory Board, and Main Office departments to support effective Club operations, communication, fundraising, donor engagement, and administrative processes.

Development, Donor Relations, and Fundraising Support

• Coordinate Advisory Board meeting logistics, materials, communications, and meeting minutes.
• Support the development of Club communications related to fundraising, donor engagement, special events, and other Club activities.
• Coordinate logistics for Blue Hill Club fundraising and donor-engagement events.
• Coordinate Club-based grant administration and work with program leaders to support grant requirements, documentation, and reporting for program-specific funding.
• Support the development and implementation of annual appeals and donor follow-up activities.
• Support the identification, cultivation, and stewardship of new and existing donors.
• Maintain accurate records of cash and in‑kind contributions, track gifts, and coordinate timely donor acknowledgments.
• Serve as the Club liaison to the Main Office Development team and coordinate development‑related information and requests.
• Maintain Club‑based donor, Advisory Board, and community contact information in Raiser’s Edge in accordance with Main Office Development guidelines, including donor records and relationship‑management activity.

Executive Support, Board Relations, and Administration

• Coordinate communication, correspondence, and reporting between the Club and Main Office departments, including People & Culture, Operations, Finance, IT, and Development.
• Manage administrative correspondence, mail, records, and other office communications as needed.
• Maintain Club licenses, permits, and other required administrative documentation.
• Support a welcoming and professional Club environment by assisting visitors, managing inquiries, and providing accurate information regarding the Club and its programs.
• Coordinate office supplies, equipment, and other administrative resources.
• Maintain appropriate inventory records for Club equipment and administrative resources.

Financial and Administrative Operations

• Maintain Club financial records and administrative processes, including accounts payable and receivable documentation, check requests, and budget‑related orders, in coordination with Finance and Club leadership.
• Maintain and reconcile petty cash in accordance with established procedures, if applicable.
• Collect, record, and process deposits related to Club fundraising activities in accordance with established financial procedures.

Staff Supervision and Program/Operational Support

• Provide direct…