Administrative Assistant- Street & Stormwater

Overview

Location:

5300 S & S Street

Pay Grade: A06

FLSA Status:
Non-exempt

Under general supervision, performs administrative and secretarial duties in support of department operations. This position performs duties deemed to be “safety sensitive" and is therefore subjected to random drug testing under the City’s policies.

• Provides administrative support; answering phones, produces memoranda, letters, and reports; maintains personnel and attendance records; sends correspondence; and maintains files.
• Researches, compiles, sorts, and calculates data from files and other sources to prepare statistical reports.
• Processes and enters a variety of personnel actions.
• Takes calls on traffic calming and instructs the general public.
• Submits OKIE locates for Streets and Stormwater divisions for all work locations.
• Processes employee time sheet corrections; researches Human Resources issues; tracks and initiates employee evaluations.
• Trains personnel; answers questions from other departments and the general public.
• Ensures requisitions for purchases and processes pay authorizations.
• Assists in the maintenance of the annual Operations and Maintenance Budget.
• Processes paperwork for Workers Compensation in conjunction with Human Resources; processes FMLA paper work.
• Takes, transcribes, and distributes minutes of staff meetings.
• Opens, sorts, and distributes mail; obtains signatures as required.
• Schedules meetings and events and maintains calendar of appointments.
• Prepares and enters agenda items.
• Orders office supplies for the department.
• Assists in the Automated Meter Reading project data entry.
• Collects all data received and processes information for submission of the Monthly Activity Report to the City Manager's Office.
• Performs other duties as assigned.

Requires a High School Diploma or GED equivalent, supplemented by one to two years of related experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Possession of or ability to readily obtain a valid Driver's License issued by the State of Oklahoma for the type of vehicle or equipment operated.

Tasks involve the ability to exert minimal physical effort in sedentary work, typically involving some combination of balancing, feeling, handling, hearing, kneeling, mental acuity, reaching, repetitive motion, speaking, standing, talking, visual acuity, walking and which involves some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.