Docket Clerk

Job Title:

Docket Clerk

The Docketing Clerk coordinates hearing schedules for assigned Administrative Law Judges using the Commission’s case management system, CaseOK. This role requires exceptional attention to detail, critical thinking, and strong problem‑solving skills to ensure hearings, notices, and case information are handled accurately and efficiently. It serves as a critical administrative link between judges, attorneys, claimants, employers, and internal departments. Success depends on the ability to identify and independently resolve scheduling and data discrepancies, rather than merely following a checklist.

• Schedule trials, pre‑hearing conferences, and other proceedings for assigned judges in CaseOK per Commission procedures and court rules.
• Review case file information for accuracy before issuing hearing notices; prepare, issue, and distribute notices and supplemental notices to all parties.
• Identify and resolve scheduling conflicts, data discrepancies, and procedural issues independently; escalate to supervisor when situations exceed established guidelines.
• Maintain accurate case information and enter hearing dispositions into CaseOK following each proceeding.
• Communicate professionally with judges, attorneys, claimants, employers, and internal staff regarding docket status and scheduling matters.
• Assist parties and attorneys with procedural and scheduling questions by phone and in person.
• Ensure regular and punctual in‑office attendance; this is an essential function of the position.

• Attention to detail: consistently self‑checks work without prompting and identifies errors before downstream problems.
• Problem‑solving and judgment: recognizes when something is wrong, takes corrective action independently, and determines when to elevate the issue to a supervisor.
• Legal and procedural knowledge: familiarity with court or administrative hearing processes, notice requirements, and filing deadlines; ability to acquire this knowledge quickly through training.
• Technology: proficiency with Microsoft Office (Word, Excel, Outlook) and standard office equipment; ability to learn CaseOK and other agency systems; typing at least 35 wpm.
• Communication: clear written and verbal communication with judges, attorneys, pro‑se parties, and internal staff; professional demeanor in a legal environment.
• Organization and adaptability: manage multiple competing deadlines, adapt to procedural changes, and work independently with minimal supervision.

• Two years of administrative, clerical, legal support, court, scheduling, or related office experience; or an equivalent combination of education and experience.
• Experience in a legal, court, or high‑volume scheduling environment preferred.
• Experience using electronic case‑management or other digital database systems preferred.

• Contingent on a favorable background check.
• FLSA Non‑Exempt status.
• Requires ability to sit and perform computer‑based work for extended periods (up to 7 hours within an 8‑hour workday) and to operate standard office equipment, including copiers, scanners, and printers; may occasionally lift or move files and boxes weighing up to 25 pounds.
• Work is performed in a climate‑controlled office environment.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

• None.

The Oklahoma Workers' Compensation Commission is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable federal or state law. The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.