V101 - Executive Program Coordinator

Job Description

This Executive Program Coordinator role at Job Duck supports a fast‑paced business coaching and implementation firm that helps entrepreneurs bring structure, accountability, and clarity to their organizations. In this position you act as a trusted integrator and gatekeeper, ensuring leaders stay focused on coaching, strategy, and growth while operations run seamlessly behind the scenes.

Compensation Range: $1,015 to $1,100

• Coordinate scheduling across the firm’s structured client pipeline and ensure accuracy across all systems
• Prepare executives with agendas, assessments, slide decks, and briefing materials ahead of client sessions
• Manage inboxes by organizing correspondence, flagging priorities, and responding on behalf of executives when appropriate
• Identify workflow bottlenecks and implement standardized or automated administrative solutions
• Own and manage complex calendars for senior leadership, including discovery calls, strategy sessions, and full‑day workshops
• Serve as the primary point of contact for client communication, ensuring a polished and consistent experience
• Oversee client onboarding and post‑workshop follow‑ups to ensure accountability and completion of action items
• Maintain accurate and up‑to‑date CRM records tracking client progress and implementation stages
• Monitor internal metrics and reporting to support leadership decision‑making
• Protect executive bandwidth by filtering requests and minimizing administrative distractions

• 1-2 years of experience
• Strong executive calendar and program coordination skills
• High attention to detail and follow‑through
• Proactive problem‑solving and anticipation of needs
• Clear and professional written and verbal communication
• Strong organizational and time‑management skills
• Ability to manage multiple priorities in a fast‑paced environment
• Process‑driven mindset with continuous improvement focus
• Emotional intelligence and professionalism under pressure
• Accountability and ownership of outcomes
• Strategic thinking and sound judgment

• Location:
  
  Remote
• Time Zone: EST
• Work Schedule:
  
  9:00 AM to 6:00 PM EST
• Role Type:
  Full time
• Industry: Business Coaching and Professional Services
• Work Shift:
  
  9:00 AM - 6:00 PM (United States of America)

• CRM platforms for client tracking and data management
• Email and calendar management systems
• Internal communication tools
• Video conferencing platforms
• Presentation and document preparation tools