Administrative Assistant II

Job Title:

Administrative Assistant II – Agency 340, District 4, Oklahoma State Department of Health

Location:

Pryor – 111 NE 1st Street

Position Type:
Full Time (Regular)

Compensation:
Up to $48,000 annual salary, based on education and experience.

• Generous state paid benefits to help cover insurance premiums
• Wide choice of health insurance with no pre‑existing condition exclusions or limitations
• Flexible spending accounts for health care expenses and/or dependent care, with a generous match
• 15 days of vacation and 15 days of sick leave the first year for full‑time employees
• 11 paid holidays a year
• Student loan repayment options & tuition reimbursement
• Employee discounts with a variety of companies and vendors
• Longevity bonus for years of service

The Administrative Assistant II is responsible for providing administrative support for program area and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. Duties may include supervising an administrative unit, managing a program providing services to agency customers, and supporting application processing for permits or licenses, maintaining records, preparing correspondence, and performing other administrative activities.

• Train other staff
• Assign projects to staff and develop procedures
• Initiate correspondence requiring agency knowledge and policies
• Develop and maintain confidential or complex files
• Interpret and advise customers on departmental rules, regulations, and laws
• Prepare invoices, payments of claims, requisitions, purchase orders and other fiscal duties
• Supervise subordinate staff as required
• Represent agency at meetings, conferences, or civic organizations
• Coordinate activities with internal and external customers
• Establish educational and training programs
• Interview callers, arrange appointments, and handle office details
• Enter and retrieve information using computer systems; review and correct documents
• Travel may be required; position covers district wide if needed
• Being present at the office is an essential function

Demonstrate knowledge of and support the mission, vision, values, policies, procedures, operating instructions, confidentiality standards, and code of ethical behavior. Work effectively in a team environment, participating and assisting peers.

Education:

Bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work OR equivalent combination of education and experience.

Experience:

One year of technical clerical, administrative, secretarial, or general office work.

Applicants must provide documentation for education, certification, or licensure if required. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

• Knowledge of spelling, punctuation, business English, and business mathematics
• Knowledge of modern office methods and procedures, maintaining complex records, and major policies governing assigned programs
• Ability to maintain effective working relationships, handle confidential work, interpret and handle routine matters, and follow oral and written instructions

Work is performed in an office setting. Requires sitting, standing, walking, and reaching with hands and arms. Daily use of computers and phones. Being present at the office is an essential function.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.