National Commercial​/Post Closing Coordinator

Position: National Commercial/Post Closing Coordinator
Job Type: Regular Full‑time
Shift: 1st Shift (United States of America)
Language Fluency: English (Required)

Successful and leading title insurance agency is seeking an experienced National Commercial/Post Closing Coordinator to join our team. Attention to detail, great communication skills (verbal & written), strong organizational skills, and the ability to multi‑task in a fast‑paced environment are essential for success.

• Coordinate end‑to‑end commercial recording processes for complex real estate transactions, including multi‑site and multi‑state recordings.
• Prepare, review, and submit commercial recording packages to county clerk offices, ensuring documents meet jurisdiction‑specific statutory requirements and recording standards.
• Review documents for recordability, proactively identifying deficiencies and coordinating corrective action with internal teams, attorneys, and title professionals.
• Calculate transfer, documentary, and recording taxes and complete required transfer tax forms on a nationwide basis.
• Manage electronic recordings through Simplifile and CSC platforms, monitoring submission status and resolving rejections in a timely manner.
• Process date‑down endorsements, including National and New York construction loan transactions.
• Maintain accurate and well‑organized client courtesy files, invoices, and post‑closing data within internal systems.
• Serve as a point of contact for recording/construction loan status inquiries, providing clear updates to internal stakeholders and clients.
• Partner with closing, underwriting, and post‑closing teams to correct and finalize documents/endorsements.
• Balance high‑volume workloads and competing priorities while consistently meeting recording deadlines and service‑level expectations.
• Maintain strict confidentiality while handling sensitive commercial transaction documentation.

• Experience in title insurance or real estate closings.
• Minimum of 2‑4 years’ experience in office administration or real estate post‑closing.
• Background in residential and commercial real estate document recordings.
• Experience with title software.
• Skilled in Adobe Acrobat, Microsoft Word, and Excel.
• Strong time‑management skills.
• Outstanding work ethic with the ability to work in both team‑oriented and self‑directed environments.
• Detail‑oriented, professional, and able to handle confidential information.
• High level of accountability.
• Customer service oriented.
• Creative problem‑solving skills.
• Effective written and verbal communication.
• Ability to work in a fast‑paced environment and handle multiple tasks simultaneously.

• Health insurance
• Dental insurance
• Vision insurance
• Employer Paid Life insurance
• Employer Paid LTD
• Paid Time Off
• 401(k) and Employer Match
• Flexible Spending Account
• Health Savings Account
• Employee Assistance Program

Kensington Vanguard National Land Services is one of the largest independent full‑service national title insurance agencies in the country, providing commercial and residential title insurance, real property and cooperative lien searches, settlement services, escrow services, recording services, and 1031 exchange services.

Kensington Vanguard National Land is an equal‑opportunity employer. We do not discriminate on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status, or any other classification protected by law.

CRC Group supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate against individuals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status, or other classification protected by law. CRC Group is a Drug‑free Workplace.

If you have a disability and need assistance with the application, you can request a reasonable accommodation.