N99417 Administrative Secretary - Social Work

N99417 Administrative Secretary - Social Work

Administrative Secretary, College of Liberal Arts, Tahlequah

JOB SUMMARY

This position provides administrative and clerical support to the School of Social Work and the Broken Arrow Liberal Arts Building.

MAJOR DUTIES

• Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Review and process personnel action forms including status changes, transfers, promotions and demotions, which are critical for payroll purposes.
• Compile data and prepare reports as directed.
• Types letters, memoranda, emails.
• Sets up and maintains personnel files and records.
• Processes departmental travel arrangements and reimbursement requests.
• Maintains office supplies; reorders as needed.
• Maintains office equipment.
• Sorts and distributes mail.
• Makes appointments and manages calendars.
• Process purchase orders; process purchase card statements.
• Maintains a variety of documents and forms.
• Performs related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of modern office practices.
• Knowledge of university human resources policies and procedures.
• Skill in meeting designated deadlines for work product.
• Skill in operation of computers and job related software programs.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communications.

COMPLEXITY/SCOPE OF WORK

The work consists of related secretarial duties. Frequent interruptions contribute to the complexity of the position. The purpose of this position is to provide administrative and clerical support for department operations. Success in this position contributes to the efficiency and effectiveness of those operations.

MINIMUM QUALIFICATIONS

• Must be capable of maintaining regular attendance.
• Knowledge and level of competency commonly associated with the completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Annual salary $25,536.00 with excellent benefits, including generous leave time.

Anticipated hire date: 8/3/2026

Applications will be accepted until: 7/12/2026

Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted. To complete the application process, it is critical to create a profile.

NOTICE TO APPLICANTS

It is Northeastern State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment. Applicants must be currently authorized to work in the United States on a full-time basis.

Northeastern State University complies with all “applicable” federal and state laws regarding non-discrimination.