Administrative Assistant II

Administrative Assistant II

Agency: 350 Historical Society

Location: Oklahoma Historical Society

Full/Part Time: Full time

Work Schedule: Monday – Friday

Primary

Hours:

8-5

Salary: up to $45,000.00, based on education and experience

Job Type: Regular

Position

Description:

The Administrative Assistant will work directly under the supervision of the Deputy State Historic Preservation Officer. Primary duties will include providing administrative support to all program areas. Excellent verbal and written communication are essential for this position, as well as the ability to multitask.

• Participates in projects as team member
• Develops and implements procedures
• Develops and maintains confidential or complex files
• Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties
• Coordinates activities with internal and external customers
• Interviews callers, arranges appointments, and performs other office tasks and duties
• Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff
• Being present at the office is an essential function of the job.
• Other duties as assigned.

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in team environment, participating and assisting their peers.

Education:

Bachelor’s degree plus one year of technical clerical, administrative, secretarial or general office work or an equivalent combination of education and experience.

Knowledge of spelling, punctuation, and business English; business mathematics; modern office methods and procedures; establishing and maintaining records; and major policies and procedures governing assigned programs.

Being present at the office is an essential function of the job.

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Under the National Historic Preservation Act, the Governor of each State designates the State Historic Preservation Officer to carry out the duties and responsibilities of the federal preservation programs for that State. The SHPO employs professional staff, in accordance with federal standards, to perform the related duties. In Oklahoma, the program is assigned to the Oklahoma Historical Society. The agency receives an annual allocation from the U.S. Department of the Interior’s Historic Preservation Fund which partially covers the program costs (60%), and the State of Oklahoma is responsible for the balance of these costs (40%).