Administrative Assistant

Job Description

Administrative Assistant I supporting program areas at Central Oklahoma Juvenile Center in Tecumseh, Oklahoma. The role requires modern office methods and the ability to handle confidential work.

• Train other staff.
• Assign projects to staff and develop special procedures.
• Initiate correspondence requiring knowledge of agency or program procedures.
• Develop and maintain confidential or complex files.
• Interpret and advise internal and external customers on departmental or program rules and regulations.
• Prepare invoices, payments of claims, requisitions, purchase orders and other fiscal duties.
• Supervise subordinate staff.
• Represent agency or program area at meetings, conferences, or civic organizations.
• Coordinate activities with internal and external customers.
• Establish educational and/or training programs.
• Interview callers, arrange appointments, and handle office details.
• Enter and retrieve information using a personal computer or other data processing equipment; review coded and uncoded source documents and make routine corrections.

• Demonstrate knowledge of the agency's mission, vision, values, standards, policies and procedures, confidentiality standards, and code of ethical behavior.
• Multi‑task and adapt to demanding and changing timelines.
• Maintain a high degree of discretion, integrity, and sensitivity to confidentiality and privacy.
• Work effectively in a team, building strong relationships at all levels of staff and collaborating, communicating, respecting, and assisting peers.

• Four years of technical clerical office work or equivalent combination of education and experience.

• Willingness to fulfill any job‑related travel normally associated with this position.
• Valid Oklahoma driver’s license for operating state‑owned vehicles.
• Pass OSBI and FBI background checks.
• Periodic 12‑month trial period.
• Position is safety sensitive as defined by 63 O.S. § 427.8.

• Annual salary: $34,054.
• Generous state paid benefit allowance to help cover insurance premiums.
• Comprehensive health coverage with no pre‑existing condition exclusions.
• Flexible spending accounts for health and dependent care expenses.
• Retirement savings plan with company match.
• 15 days of vacation and 15 days of sick leave in the first year for full‑time employees.
• 11 paid holidays per year.
• Employee assistance program.