Attendance Secretary

Attendance Secretary

Department:
Instructional Services/Assigned Site

Reports To:

Principal

FLSA Status:
Non-Exempt

Employment Status: 9-month contract

Salary:
Based on Experience, $11.90 - $14.15 per hour

Minimum

Job Requirements:

• Education:
  
  High school diploma or GED
• Experience:
  
  1
  -3 years general office
• Skills:
  
  Computer literacy required; excellent interpersonal skills; highly accurate and detail-oriented

Essential Job Functions:

• Responsible for maintaining the integrity of the district's student information system data for the assigned site.
• Maintains attendance records for assigned sites.
• Maintains daily sign-in sheet.
• Obtains and tracks attendance via phone calls from parents, as well as initiating calls to parents/guardians.
• Electronically records student attendance.
• Coordinates student data with the cafeteria records on attendance.
• Collates data electronically for state and site reporting.
• Provides additional clerical support as required in counseling office, principal's office, assistant principal's office, etc.
• Finalizes enrollment when student reports to school; processes all withdrawal requests when students leave school.
• Answers inquiries from parents/guardians and school officials using BOE guidelines and state approved codes.
• Responsible for all site reports regarding attendance data.
• Prepares end of year reports as required by the State Department of Education; prepares reports as requested by principal.

Essential Behavior:

• Ability to use sound judgment in any situation.
• Ability to receive and appropriately respond to directions from supervisor.
• Able to successfully deal with changes in job assignment and priorities and properly respond to complaints.
• Able to work cooperatively with all district employees and the public while achieving the objectives of the job.

Attendance Statement:

• Able to be in attendance for assigned responsibilities with 95% attendance.

Environmental Conditions:

• Primarily inside working conditions with minimal exposure to extreme environmental conditions.

Physical Standards:

• Ability to lift/carry and manipulate objects and supplies of up to 10 lbs for up to 50 feet is frequently required; ability to lift/carry objects of 11-24 pounds for up to 50 feet is occasionally required.
• Standing in place for short periods
• Walking as required to access equipment and perform responsibilities
• Sitting as required to complete tasks
• Use of hands to do fine finger work as in operating a computer
• Strong eye-hand coordination
• Talking and hearing as to communicate concerning job-related duties as assigned and communicate via telephone
• Close vision (clear vision at 20 inches or less) with or without correction
• Distance vision (clear vision at 20 feet or more) with or without correction
• Color vision (ability to identify and distinguish colors)
• Peripheral vision, depth perception and ability to adjust focus