Document Control Specialist

Principle Responsibilities and Duties

The Document Control Specialist will work under the direction of the Project Engineering Manager or his/her designate to support engineering on projects. Their responsibilities include, but are not limited to the following:

• Maintains Vendor Document Control using the Enerflex Document Control system, Wrench Smart Project, and the collaboration tool, Bluebeam Revu:
  • Monitors the Document Control inbox in Outlook for incoming vendor documentation and questions from vendors.
  • Responds to Vendor Document Control requests and inquiries in an accurate and timely manner.
  • Manages incoming Vendor documentation that must be reviewed by the team via Bluebeam sessions, following the established procedures.
  • Utilizes Wrench to return vendor documentation to the vendor after Enerflex review.
  • Expedites internal team to ensure timely approval of vendor drawings.
  • Reports weekly on the status of vendor approval documentation.
  • Collaborates with Supply Chain on needed documentation and issues.
• Maintains Engineering Document Control using the Enerflex Document Control system, Wrench Smart Project, for the Project Execution Team via the following actions:
  • Reviews Engineering and Design documentation versus the Document Control System to ensure consistency.
  • Releases engineering and design documents through Wrench for both internal (shop) and external (client) customers according to schedule.
• Develop solutions to problems that arise on the projects.

• Includes interfacing with Enerflex Project Management, Engineering, Drafting, Purchasing, Shop, Quality and Vendors to ensure specified items are ordered according to specifications.
• Respond in a timely manner to all queries from internal customers.

• Participate in continuous improvement initiatives to enhance engineering processes, tools, and methodologies.
• Ensure accurate documentation and record-keeping.

• Promote and adhere to HSE policies and procedures.
• Ensure all engineering activities are conducted safely and in compliance with HSE regulations.
• Support and collaborate on generation and development of department goals and objectives.
• Training of new employees as required.
• Complete other tasks and deliverables as requested.

• Adhering to core business hours unless meetings or personal appointments prevail.
• Ensure managers and other interested parties within the organization know our whereabouts during core hours.
• Efficient work habits.
• Consistently maintain a positive “Can-Do” attitude and foster a “Can-Do” attitude of the people that work with us.
• Be ambassadors to company rules and regulations, protecting company information, property, and interests.
• Promote and nurture a respectful and engaging place to work with a focus on technical excellence and accountability.

Education

• High School graduate.

Previous Assignments

• 6-10 years’ experience in an administrative or Documentation Control environment.
• Exposure to the oil & gas industry would be preferred.

Qualifications
- Required

• Self-motivated.
• Ability to manage time effectively.
• Strong analytical thinking and problem solving skills.
• Fluency in English.

Qualifications
- Preferred

• Experience with SAP or MRP systems preferred.
• Two years’ experience with fabrication and assembly of process equipment.
• Experience with packaging Gas Processing and Treating Plants.
• Software familiarity (SAP, Wrench, Bluebeam).
• Interpersonal skills.
  
  Professional attitude.
• Excellent verbal and written communication skills.

* Applicants must be legally authorized to work in the United States. Currently, our organization is unable to consider candidates who require visa sponsorship or the transfer of an existing visa to obtain or maintain work authorization in the United States.

Fast-paced general office environment. Many tasks have high degrees of time sensitivity. Domestic and international travel is possible on occasion.

Full time employees enjoy the following benefits:

• Generous healthcare, dental and vision plans.
• 401(k) employer matching.
• Generous paid time off program.
• Employee equity plan.
• Fun office environment.

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

Nearest Major Market: Tulsa

Nearest Secondary Market: Oklahoma