Construction Field Administrator

Job Details

Job Location:

Blue Sage Services LLC - Beaver, OK 73932 Construction Field Administrator

Location:

Project Site / Field Office

Reports To:

Project Manager / Operations Leadership

At Blue Sage Services, we believe great projects are built by great people—and that strong field coordination is the backbone of operational excellence. The Construction Field Administrator plays a critical role in supporting our project teams by managing the operational, documentation, and daily flow of construction projects from the field. Working primarily from an on-site trailer or field office, this role serves as a key connector between the field and the office—helping ensure accurate documentation, clear communication, and timely project execution.

This position requires organization, adaptability, and a strong sense of ownership in a fast-paced construction environment.

• Serve as a support to Project Managers, superintendents and the office team.
• Assist with project scheduling, site logistics, and coordination of inspections.
• Support field leadership with administrative and coordination needs to keep work moving efficiently.

• Receive, review, file, and package:
  • Daily reports
  • Daily plan sheets
  • DCRs (Daily Construction Reports)
  • Daily field tickets
• Receive, file, and organize material tickets and subcontractor tickets for accurate job costing and reporting.
• Ensure documentation is complete, timely, and submitted in accordance with company standards.

• Assign, track, and manage specialty tools and radios on site.
• Maintain organized records of issued and returned equipment.

• Demonstrate flexibility and a team-first mindset by taking on additional duties as needed to support project success.

• High school diploma or equivalent required
• Bachelor’s degree in Construction Management or a related field preferred

• 2–5 years of experience in construction administration, project coordination, or project support roles preferred

• Proficiency in construction management software, including HCSS Heavy Job
• Strong working knowledge of Microsoft Office, especially Excel

• Highly organized with strong attention to detail
• Clear and professional communication skills
• Ability to multitask and prioritize in a fast-paced, high-pressure environment
• Strong sense of accountability and ownership
• Team-oriented mindset aligned with Blue Sage’s values

We’re Powered by People. We value integrity, leadership, teamwork, and stewardship in everything we do. This role is an opportunity to grow within a company that invests in its people, builds meaningful infrastructure, and takes pride in doing things the right way—every time.