Payroll-HR Support Associate

Purpose of Your Job Position:

Payroll-HR Support Associate is responsible for the overall operations of the payroll and Human Resources Administrative functions of the facility. Duties include Payroll, Personnel On-Boarding/Records, and Benefits Administration, and provide administrative support to the Executive Director and Diakonos Director of Human Resources.

• Payroll Functions
  • Correct missed punches daily in timekeeping system, with appropriate documentation and approvals.
  • Submit hours and payroll changes per current payroll processing schedule prior to pay day.
  • Ensure updates for newly hired and terminated staff are posted to payroll software promptly and per schedule.
  • Respond to employee inquiries regarding payroll in a timely manner.
  • Processes required enrollments and terminations documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
  • Act as liaison between employee and support staff.
  • Ensure monthly Quality of Care Report completed.
• HR Administrative Support Functions
  • Performs recruitment activities including posting, tracking and updating open positions and candidate status using job boards and related software, as assigned. Maintains records related to same.
  • Responsible for completing and maintaining all functions of OKScreen such as background check, licenses, employee roster, provisional and permanent employees, re-checks, auto flag activities and ensuring compliance.
  • Conducts new employee orientations at facility to ensure employees gain an understanding of benefit plans and enrollment provisions.
  • Strives to ensure employee understanding of benefit programs by, regularly counseling employees/dependents as situations arise. Resolves employee issues related to health and welfare plans, refers difficult or very complex complaints to insurance agent and/or support team as needed.
  • Acts as a resource for employees to ensure their understanding and compliance with benefit and HR policies and regulations.
  • Assists with annual benefit open enrollment period each year, as needed. Processes benefit changes, including enrollment and termination forms within deadlines.
  • Ensures incident reports and related Workers Compensation claims are completed and submitted in a timely manner.
  • Assists in the completion of responses to unemployment claims and provides backup documents as required.
  • Maintains authorized personnel filing system that meets the needs of the facility and complies with current employment practices.
  • Assists with preparation of annual affirmative action plan, if applicable.
  • Completes personnel-related reports for management as requested.
• Office Administration Functions
  • Answers phones, order office supplies, correspondence, maintains copy machines, and related office equipment, as required.
  • Files all documents as required.
  • Maintains a good working relationship with residents, patients and their families, and facility personnel and support staff.
  • Attends in-service training classes, daily stand-up meetings, and other meetings as required
  • Provide supporting documents for audits.
• Personnel Functions
  • Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
  • Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals, as assigned.
  • Confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date. Update Kronos and OKScreen.
  • Maintain confidentiality of all pertinent employee information.
  • Report known or suspected incidents of fraud to the Administrator.
  • Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines.
• Staff Development
  • Provide each newly hired personnel with orientation schedule.
  • Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation.
  • Attend in-service training programs as scheduled.
  • Assist with recordkeeping for facility in-service education, and orientation classes for newly hired personnel.

• Adhere to all policies, procedures and practices
• Demonstrate flexible and efficient time management and ability to prioritize workload
• Work effectively and relate well with others Including superiors, colleagues, and individuals inside and outside the facility.
• Exhibit a professional manner in dealing with others and works, to maintain constructive working relationships
• Report to work at the scheduled time and is seldom absent from work
• Ability to multitask in fast paced environment
• Complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
• Working knowledge of personal computer and application software such as Microsoft Office Word, Excel, Outlook
• Ability to sit for long periods of time
• Attention to detail
• Strong…