Administrative Assistant

Administrative Assistant

LHH Recruitment Solutions is seeking a detail-oriented and organized Office Administrator to support daily administrative and accounting operations in a fast-paced industrial environment. This position plays a critical role in ensuring payroll accuracy, maintaining office procedures, assisting with reporting functions, and supporting overall plant administration. The ideal candidate will have experience in office administration, payroll processing, and general accounting practices.

• Process employee payroll and payroll reporting in accordance with established accounting procedures.
• Review payroll-related documentation to ensure completeness and accuracy.
• Coordinate and prepare payroll-related items, including timesheets, labor charges, bonuses, and relocation expenses.
• Research and resolve payroll discrepancies and ensure timely corrections.
• Assist with monthly operational and maintenance (O&M) variance reporting and related financial documentation.
• Support the preparation of monthly reports and year-end performance metrics.
• Administer inventory maintenance procedures and assist with physical inventory tracking through the maintenance management system.
• Prepare and distribute accurate invoices, inventory summaries, budget variance reports, and other customer-required documentation.
• Maintain organized records and provide administrative support to plant leadership.
• Assist with office processes and special projects as needed.

• Previous administrative experience with a strong focus on payroll and general accounting.
• Experience processing payroll and maintaining confidential employee information.
• Ability to analyze data, identify discrepancies, and resolve issues efficiently.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with Microsoft Dynamics 365 (D365) and IBM Maximo is preferred.
• High attention to detail and commitment to accuracy.

• Office Administration
• Payroll Administration
• Accounting Support
• Financial Reporting
• Inventory Administration
• Manufacturing, Industrial, or Plant Environment Experience

LHH offers eligible employees access to a comprehensive benefits package, which may include medical, dental, vision, life insurance, short-term disability, 401(k), commuter benefits, and paid leave in accordance with applicable laws.

Pay Details: $26.00 - $36.00 per hour

LHH Recruitment Solutions is an Equal Opportunity Employer. Applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, or any other legally protected status. Reasonable accommodations are available for qualified individuals with disabilities during the application and hiring process.