Special Assistant to Borough President

Position: Special Assistant to the Borough President
About the Office:

The Office of the Bronx Borough President advocates for the Bronx and its residents in matters of policy, planning, public funding, and quality of life. This includes direct engagement with the

Mayor's Office, City Council, and state and federal agencies. The office plays a vital role in budget reviews, land use recommendations, community board appointments, constituent services, and

policy development. We are committed to equity, civic access, and transparency in public service.

About the Role:

The Special Assistant to the Borough President supports the Borough President's daily responsibilities and responsiveness, including and not limited to preparing the conference room space(s) for

executive meetings, monitoring and supporting timely arrivals and departures from the office and events for the principal, and performing administrative and clerical duties as needed. The

incumbent assists in calendar management, travel coordination and correspondence.

This position is fast paced, requiring very close attention to detail, and strictest level of confidence and privacy.

Daily responsibilities:

* Operate a multi-line telephone switchboard to answer, screen, and direct incoming calls.

* Greet and assist all visitors, and maintain the appearance of Borough President's office, conference rooms, and executive suite.

* Receive, sort, and distribute incoming mail, packages, and internal messages.

* Ensure that the Executive suite area is clean, welcoming, and presentable.

* Keep accurate account of the Borough President's Day with assistance from the scheduling department.

* Perform basic clerical tasks including filing, copying, and data entry.

* Draft documents, memorandums and emails on behalf of the Executive office.

* Other administrative or office-related duties as assigned.

Work Environment

* This is an on-site position located at the Bronx Borough President's Office.

* Candidates must be able to work standard office hours and occasional evenings, or weekend events as needed.

* The Special Assistant must demonstrate punctuality, accountability, and the ability to handle confidential or sensitive information with care.

SECRETARY TO THE PRESIDENT - 12882

Minimum Qualifications

There are no formal education or experience requirements for this position

Preferred Skills

Mandatory Skills & Knowledge:

- High School Diploma or GED required, associate's degree or equivalent experience preferred.

- Customer Service Excellence:
Ability to assess visitor needs and ensure high-quality service and courtesy.

- Administrative Proficiency:

Experience with common office procedures, records management, and appointment scheduling.

- Communication

Skills:

Strong command of spoken and written English clear and professional communication.

- Technological

Competency:

Proficiency in Microsoft Office Suite and familiarity with phone systems and basic office electronics.

- Discretion & Confidentiality:
Especially when handling sensitive communications or schedule of all executives. Preferred

Skills:

- At least 1-2 years of reception, clerical, or administrative support experience.

- Bilingual (Spanish/English or another language commonly spoken in the Bronx).

- Familiarity with NYC municipal structure and community organizations.

- Experience working in a public-facing role within government or nonprofit organizations.

- Working knowledge of CRM systems, Outlook calendars, or other scheduling software.

- Demonstrated ability to interact effectively with diverse populations and maintain a professional demeanor under pressure.

- Strong listening, multitasking, and organizational skills.

- A service-oriented mindset and commitment to the mission of public service in New York City.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at (Use the "Apply for this Job" box below)..

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.