Part-Time School Operations Coordinator

Extended Learning And Enrichment Operations Coordinator

DREAM is seeking a dynamic and results-driven individual to serve as an Extended Learning and Enrichment Operations Coordinator. The Coordinator will report directly to two Directors of Operations and will be responsible for supporting the day-to-day operations of DREAM's extended learning and enrichment program for two of our campuses, an elementary and middle school. The Extended Learning and Enrichment Operations Coordinator will have a significant role in ensuring efficient office operations while providing exemplary customer service.

The Coordinator will be responsible for the upkeep of administrative systems and routines, and will function as a contact person for all of general inquiries for all matters related to extended learning and enrichment. The Coordinator will be responsible for the daily extended learning and enrichment operations of the school's front desk, support with vendor management and invoicing, support with the management of inventory and ordering for their assigned location, and support with our student recruitment for extended learning and enrichment programming.

Candidates must also understand and value DREAM's comprehensive approach to youth development and inspire, lead, and motivate DREAM staff to drive outcomes that support youth in recognizing their potential and realizing their dreams.

Inventory Management

• Support staff with the ordering process and ensures orders are placed and delivered in a timely manner;
• Maintains procurement platform and ensures all information is up to date;
• Support with the maintenance of all supply areas to ensure all of the necessary supplies and resources are readily available for staff;
• Support with developing inventory systems that allow for supplies to be stocked and ordered in a timely manner while at the same time maintaining frequent communication with staff on the status of their orders;
• Support with the completion of monthly credit card reconciliation report process.

Student Recruitment

• Supports with the outreach and enrollment of DREAM students into extended learning and enrichment programming;
• Support in the outreach to prospective applicants, including School Mint application support and family tours;
• Support in the planning and execution of student recruitment and family engagement events;
• Support with current family outreach as part of the re-enrollment process;
• Support with outreach and enrollment for summer programming;
• Make calls to families to support with enrollment and new family engagement;
• Take on additional student recruitment responsibilities, as needed;
• Plan and execute logistics for student recruitment events including but not limited weekend and after-hours events;

Facilities Management

• Support with identifying and escalating facilities issues to the Facilities Team;
• Support with identifying facilities needs and repairs to communicate to Facilities Team;
• Supports in the reservation and assignments of spaces for programming and events (including but not limited to June & August ELE institutes) and ensures the shared space calendar is up to date;
• Prepare and set up classroom spaces for Institutes and professional development session, including ordering and coordinating materials.;
• With the help of the Director of Operations, supports with conducting regular cadence of walkthroughs to hold staff to aesthetics standards;
• Uphold DREAM standards for aesthetics;

Administrative Support

• Support with maintenance of student information systems, including but not limited to extended learning and enrichment attendance entry and tracking, management of student rosters for extended learning and enrichment, tracking staff attendance, and reporting for school staff and leaders;
• Assist in the management of vendor contracts, invoice payments and record keeping;
• Coordinate the intake of the organization's incoming and outgoing mail (U.S. Postal Service and Fed Ex);
• Support in the collection and maintenance of student records (i.e. physicals, immunizations, pick up lists, etc).
• Provide additional administrative support (i.e. ordering food, arranging transportation, etc.) as needed;

Of…