Administrative Assistant

Administrative Assistant

We are looking for a proactive Administrative Assistant to support daily office operations in New York. This position combines front-desk coverage with administrative coordination in a busy office, making it ideal for someone who is organized, approachable, and eager to take initiative. The right candidate will bring a positive attitude, confidence in handling routine office needs, and a willingness to step in wherever support is needed.

Responsibilities:

• Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and friendly front-desk experience.

• Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately and promptly.

• Provide day-to-day administrative support such as preparing documents, maintaining records, and assisting with general office tasks.

• Enter and update information in internal systems with a high level of accuracy and attention to detail.

• Coordinate office logistics, including handling mail, organizing supplies, and keeping shared areas orderly and functional.

• Support staff across the office by anticipating needs, following up on open tasks, and taking on additional assignments as priorities shift.