Superintendent - Admin

Superintendent - Admin

Salary Range $41.20 - $41.20 Hourly Position Type Full Time Category Management

The Superintendent (Administrative Building) will oversee the daily internal and external maintenance of facilities, including cleaning and repair tasks. They will be responsible for maintaining logs, managing vendor relationships, and ensuring the facility's day-to-day operations are running smoothly. They will work closely with the Facilities and Project Management department to ensure that maintenance plans align with long-term facility goals and all federal, state and city regulations.

The job duties of the Superintendent (Administrative Building) include, but are not necessarily limited to, the following:

• Participate in the development of maintenance plans, including planning infrastructure upgrades, equipment replacements, and building modifications to ensure future capabilities and maintenance of the buildings.
• Make recommendations for changes to existing standards, policies, and procedures.
• Plan and organize preventative maintenance activities for facilities and or/office spaces.
• Manage state and city facility inspections with Directors or Administrators.
• Submit daily reports on facilities and/or office space activities.
• Create reports for facility projects and office spaces, such as annual painting plans, mechanical and office upgrades.
• Attend and participate in facility and management meetings as scheduled.
• Coordinate with external contractors and vendors for specialized services.
• Monitor expenses and ensure cost-effective use of resources.
• Conduct monthly inspections of all non-shelters.
• Working with personnel of rental spaces to address facility concerns.
• Performing daily, weekly, and monthly walk-throughs to inspect all facility common areas.
• Assisting with the oversight of the internal and external facility-related systems, tests, and inspections, including boilers, elevators, exterminations, sprinklers, standpipe and fire pump, fire system/extinguishers, smoke and carbon monoxide detectors.
• Managing the Callahan and other New York City and State facility inspections with other facility supervisors.
• Itemizing projects needed throughout the year and assigning priority ratings.
• Responding immediately to emergencies during off-hours and rectifying the related issues.
• Ensuring compliance with city, state, and federal building codes and industry standards, including Occupational Safety and Health Administration ("OSHA") and Universal Precautions.
• Obtaining and maintaining licenses and certifications needed to operate the facility legally and safely.
• Assisting in the development of maintenance goals, policies, and procedures.
• Monitoring and controlling facilities supply and equipment to maintain daily stock.
• Attending and participating in facility and professional group meetings as scheduled.
• Preparing and cleaning the garbage room to ensure weekly removal of trash and recyclables.
• Removing snow and salting ice on the exterior grounds of the facility.
• Maintaining awareness of new trends and developments in the field, and maintenance to incorporating new developments into the facility as appropriate.
• Maintain ongoing communication with facilities and other departmental supervisors concerning facility issues.
• Working diplomatically to solve problems in the facility.
• Producing weekly, monthly, quarterly, and annual progress reports.

• Ability to walk, stand, kneel, crouch, and bend over.
• Ability to lift, reach, and handle objects weighing up to 50 pounds.
• Ability to sit at a desk and work on a computer for prolonged periods.
• Ability to travel to different locations within New York City, as needed

• May at times be required to work evenings, weekends, and/or holidays based on organizational needs, deadlines, or events.

• High School Diploma, and three (3) or more years of hands-on experience in maintenance, or an equivalent combination of education and/or experience.
• Completion of a vocational, technical certification, or licensed trade program in a related field is preferred.
• Certification of Occupational Safety and Health Administration ("OSHA").
• First-Aid & Cardiopulmonary Resuscitation ("CPR") Certification.
• Certificate of Fitness for Fire Guard for Shelters ("F-02")
• Certificate of Fitness for Coordinator of Fire Safety and Alarm Systems in Homeless Shelters ("F-80").
• Certificate of Fitness for Supervise Fuel-Oil Piping and Storage…