Administrative Assistant

Administrative Assistant

We are seeking a detail-oriented and proactive Administrative Assistant to support daily operations for a growing organization in the Brookfield, Wisconsin area. This role is ideal for a professional who thrives in a fast-paced environment and enjoys providing high-level administrative support to leadership while helping ensure the office runs efficiently. The Administrative Assistant will play a key role in scheduling, coordination, calendar management, expense reporting, and assisting with clerical human resources tasks.

Strong organizational skills, professionalism, and the ability to manage multiple priorities are essential.

Responsibilities

• Provide administrative support to leadership, including preparing documents, handling correspondence, and managing day-to-day office needs.
• Coordinate meetings, appointments, and events, including scheduling, logistics, and follow-up communication.
• Manage executive and team calendars, ensuring accuracy and timely updates.
• Prepare and submit expense reports, track receipts, and maintain related records.
• Assist with HR-related clerical tasks such as maintaining employee files, coordinating onboarding paperwork, and supporting internal communications.
• Support cross-functional coordination among departments to help maintain smooth business operations.
• Answer phones, greet visitors, and provide general front-office support as needed.
• Maintain organized electronic and physical filing systems.