Legal Secretary

Legal Secretary Opportunity

We are looking for an experienced and dependable Legal Secretary to support daily office operations in Wisconsin. This contract-to-permanent opportunity is ideal for someone who enjoys balancing front-desk responsibilities with administrative coordination in a detail-oriented legal environment. The person in this role will help create a smooth office experience for visitors, attorneys, and staff while managing scheduling, communications, and document-related tasks.

Success in this position requires strong organization, excellent service instincts, and the ability to handle multiple priorities with care and accuracy.

Responsibilities:

• Welcome clients, guests, and team members in a detail-oriented manner while maintaining an organized and inviting reception area.
• Manage incoming calls, direct inquiries appropriately, and ensure visitors receive timely assistance upon arrival.
• Coordinate conference room usage, oversee meeting calendars, and support in-person, virtual, and multi-office meeting arrangements.
• Prepare, revise, and proofread correspondence, reports, and other materials using Microsoft Office and firm-related systems.
• Maintain electronic and physical records by filing, retrieving, and organizing documents through document management tools.
• Assist with expense submissions, reimbursement support, and invoice processing while meeting internal deadlines.
• Monitor meeting details proactively, helping confirm room setup, technology readiness, and catering or hospitality needs.
• Respond to office and facilities-related requests under supervisor direction, including submitting work orders when needed.
• Support clerical and administrative projects such as mailings, file organization, and general office coordination tasks.
• Participate in office safety and emergency response procedures in coordination with local office leadership.