Human Resource Coordinator

# Human Resource Coordinator Hot Job City of Brookhaven
- City Centre
- Brookhaven, GA 30319## Overview Salary Range $24.04 - $31.25 Hourly Position Type Temporary## Description
** JOB SUMMARY
** Performs advanced Human Resources administrative work for the Director and others within the Human Resources Department as designated by the Director. To provide excellent customer service to an extensive number of city employees and constituents through electronic communications.
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* ESSENTIAL JOB FUNCTIONS:

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* ** Recruitment & Hiring Support:
*** Post job openings to job boards and the City/Organization website
* Assists with scheduling interviews and coordinating interview panels; communicates with applicants regarding status updates
* Prepare pre-employment paperwork and new hire packets
* Conduct employment verifications and background check requests
* Assist with drafting offer letters
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* *** nboarding & Orientation:
*** Participate in or help facilitate New Employee Orientation
* Ensure completion of I-9 forms and E-Verify
* Collect and process new hire documents in HRIS
* Set up new employee files (electronic and/or physical)
* Coordinate with IT, Finance, and department supervisors on start-date logistics
* Assists with pre-screening applicants.
* Credentialing (tracking employee credentials)
** HRIS & Records Management:
*** Maintain employee records and ensure accuracy in HRIS systems
* Update organizational charts and employee directories
* Organize and retain confidential personnel files in compliance with retention laws
* Run standard HR reports (headcount, PTO balances, roster lists)
** Benefits & Leave Support:
*** Assist employees with benefit enrollment questions
* Process life event changes and update benefit records
* Support Open Enrollment logistics (scheduling, communication, forms
** Training and Employee Engagement Support:
*** Track mandatory training compliance (e.g., harassment training)
* Register staff for internal and external training sessions
* Help organize engagement events (Employee Appreciation, Wellness Fairs, etc.)
* Prepare sign-in sheets, feedback surveys, and certificates
** Employee Relations Administrative Support:
*** Schedule and coordinate meetings for employee counseling discussions
* Take notes during grievance or investigation meetings (if assigned)
* Maintain confidentiality of investigations and personnel matters
* Assist HR leadership with documentation and follow-up tasks
** General Administrative & Office Support:
*** Answer phones and greet visitors to the HR office
* Process incoming and outgoing HR mail
* Order office supplies and maintain HR office organization
* Assist with calendar scheduling for HR Leadership
* Handle Bereavement notification; order flowers; etc.
* Serve as first point of contact for employees and department staff
* Answer general HR policy, payroll, and benefits inquiries
* Direct employees to appropriate HR subject matter experts when needed
* Draft HR email communications, memos, and announcements
* Process Open Records Requests
* Process Employment Verification Request## Qualifications
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* EDUCATION:

*** Bachelor’s degree (B.A./B.S.) in HR, business, communications, or related discipline, or a combination of education + relevant experience.
* 2yrs minimum experience required in a related field. Government and/or Municipality experience a plus
* Certifications are a plus (e.g., Society for Human Resource Management-CP (SHRM-CP), Professional in Human Resources (PHR)
** KNOWLEDGE, SKILLS, and ABILITIES:
*** Ability to serve successfully as an HR Business Partner to the HR team members
* Proficiency with HRIS/ATS systems, Microsoft Office (especially Excel), and data/records management
* Graphic design knowledge, i.e., Canva or related programs
* Strong written and verbal communication (staff requests, employee inquiries, documentation)
* Organizational ability, multitasking across administrative HR functions, attention to detail
* Basic knowledge of HR/Employment law, confidentiality, record retention, and compliance
* Interpersonal skills: assisting employees and managers, supporting onboarding/training, maintaining professional demeanor
* Ability to maintain confidentiality
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