City Clerk​/Chief Financial Officer

position summary

plans, manages, oversees and directs the operations and services of the city clerk and municipal court divisions which includes, but not limited to, municipal elections, publishing all legal notices, records management, providing staff to support courtroom operations, and ensuring that services are provided to the court and the public in an accurate, timely and efficient manner. Will serve as a technical resource for the board of mayor and selectmen.

Prior experience with municipal government preferred, but not required.

the essential functions include, but are not limited to, the following duties. Additonal essential functions may be identified by the city and listed as such in the imcumbent's performance appraisal elements. Various tasks may be assigned under each essential function. Those that are listed under the examples of work are not all inclusive; they are examples only and may be amended or added to as needed by the city of mccomb.

• attests mayor's signature for all legal documents
• secures the city seal
• responsible for docket preparation for board meetings
• responsible for taking minutes of city board meetings
• ensures accuracy of board minutes
• responsible for preparing the minutes for the mayor's signature
• updates cemetery files
• sells or transfers cemetery plots
• signs all cemetery deeds
• invoices cemetery's monthly notices
• directs the purchase of securities required by law and good business practices
• directs all phases of collections area, to include tax collections, water bills and etc.
• responsible for all municipal documents, public notices and hearings
• responsible for all phases of balancing operations, reports and deposits
• signs all warrants for approval
• shall keep a record of all warrants drawn on city deposits and make a monthly report of the same
• ensures all legal files are properly secured
• files all contracts and updates to contracts
• files all deeds and easements
• ensures all legal filings are submitted to proper authorities
• secures all ordinance books and various committees' minute books
• invoices septic haulers monthly according to city ordinance
• invoices bulk water to various vendors
• submits all forms to ms municipal service company for liability claims
• submits all documentation to insurance company for vehicle accidents
• responsible for street closings, park requests, and parking garage
• responsible for file retention and storage
• responsible for all elections and securing absentee ballots and blank ballots
• responsible for filing of all documentation to secretary of state's office concerning elections
• ensures the filing in newspaper of all legal documentation
• files all notices of delinquent tax notices from chancery clerk and secretary of state
• files liens against properties
• assists the department of inspections and zoning with public hearings for nuisance properties
• files and sends notices to proper authorities for street name changing
• assists accounts payable with warrants and checks distributed
• certifies tax levy
• assists voters with registration inquiries
• assists the general public with public records requests and certifies records when necessary
• secures all bonds and supporting documents
• ensures all minute books are secure in vault
• sign monthly bank reconciliations that are prepared by the director of finance
• responsible for day-to-day assignments and supervision of municipal court staff
• responsible for directing municipal court clerks in the maintenance of the court calendar and the disposition of cases as outlined by the municipal court judge
• assists municipal court clerk with scheduling staff for court and preparing documents, as needed.
• assists with maintaining an efficient and effective filing system
• performs other duties as assigned.

education and experience

• bachelor's degree in business administration or related field; at least two (2) years' experience in municipal government with some supervisory experience.
• any equivalent combination of education and experience.

• familiar knowledge of the principles and practices of governmental accounting and public finance administration
• strong technical understanding…