Administrative Generalist

Job Summary

The Administrative Generalist I is responsible for clerical duties to include managing timesheets and communicating operational information from the field to corporate, regional management and customers and vendors as needed. This role will require the ability to multi-task and provide back‑up assistance when needed to order supplies and PPE, as well as complete and maintain site‑specific documentation. The ideal candidate will have excellent administrative, customer service, communication, organizational, and interpersonal skills and will demonstrate the ability to multi‑task.

• Enter employee time daily
• Generate all necessary payroll reports
• Reconcile time entries on a daily and weekly basis
• Make pay adjustments as needed i.e. deduction arrears, vacation sold
• Provide supervisors with reports for absenteeism and vacation balances.

• Process New Hires/Terminations
• Oversee Open Enrollment
• Provide employment verification information
• Update employee records with personal and job status changes
• Educate employees on company and HR policies
• Create disciplinary notices when necessary
• Work in unison with corporate HR on any matters of concern

• Answer all employee questions related to insurance and benefits.
• Provide employees with guidance when setting up FMLA or S&A leaves
• Resolve all benefit and insurance issues.
• Acquire documentation required for dependent and beneficiary designations

• Proof invoices for billing errors and forward for payment processing
• Interact with vendors and A/P to handle payment status inquiries or issues

• Handle all phone calls and messages associated with HR, payroll and accounts payable
• Provide information to outside agencies such as the State Attorney General’s Office,
• Regional Workforce Commission and the Worker’s Compensation Insurance carrier.

• Answer phones
• Filing
• Assisting department heads with projects
• Maintain office/break room supplies
• Greet visitors/monitor visitor log
• Other duties as assigned

• Minimum two (2) years of administrative experience
• High school degree or equivalent
• Proficient in data entry
• Proficient in Microsoft Office (Excel, Outlook, Word and PowerPoint)
• Good communication and organizational skills
• Ability to multitask and meet deadlines on a consistent basis
• Maintain high level of confidentiality and professionalism
• Speak fluent English

This is a general description of the Duties, Responsibilities and Qualifications required for this position. Physical, mental, sensory, or environmental demands may be referenced to communicate the way this position traditionally is performed. Whenever necessary to provide individuals with disabilities an equal employment opportunity, AITX will consider reasonable accommodations that might involve varying job requirements and/or changing the way this job is performed, provided that such accommodations do not pose an undue hardship.