Software Licensing Specialist

South Dakota State University (SDSU) Division of Technology and Security is offering an exciting career opportunity as a Software Licensing Specialist. We are looking for a motivated and customer service oriented professional to join us in managing our software applications. This position is a 12-month, full-time, benefits-eligible located in Brookings, SD and supervised by the Director of Technology Contracts.

SDState is the state’s largest, most comprehensive university with over $94 million annual research expenditures, more than 200 academic programs and an enrollment of approximately 12,000 students. The university is part of a dynamic community for families, students, young professionals, and retirees, which offers an abundance of attractions and activities. The Division of Technology & Security (DTS) supports the University’s mission as a high-achieving land-grant institution by overseeing both technology services and safety.

DTS manages digital security and regulatory compliance. Its reach extends across the state, providing IT and safety support to Research Stations and Extension Centers, ensuring secure and reliable operations wherever the University’s work takes place.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

The Software Licensing Specialist supports the Director of Technology Contracts in coordinating new software requests and managing software renewals for the University. This role ensures the approved software inventory remains accurate, renewals are proactively managed, and requests are processed efficiently and in compliance with institutional policies.

Responsibilities include, but are not limited to, routing contracts through the electronic signature system, coordinating with vendors and campus stakeholders, scheduling consultations, maintaining the software inventory, and managing the renewal database. The position collaborates with faculty, staff, and departments such as Information Security, General Counsel, Human Resources (Accessibility), Finance and Budget, and the Administrative Shared Services Center, as well as possible coordination with Board of Regents representatives.

Position requires a team-oriented and adaptable mindset with a commitment to supporting cross-functional partners while following established processes and remaining open to feedback. Initiative and accountability to proactively manage renewals, follow up with stakeholders, and identify process improvements are central to this role. Strong communication and interpersonal skills are essential to effectively collaborate across departments, manage vendor relationships, and exercise sound judgment in coordinating complex processes.

SDState offers a wide range of excellent benefits including medical, dental, and flexible benefits, retirement plans, compensation packages, paid holidays, and vacation leave. We offer a generous retirement plan that includes 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and eleven paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions.

Relocation benefits are available per university’s guidelines.

• Bachelor’s degree in management, business administration, information technology, project management, procurement, supply chain management, or a closely related field by start date.
• Minimum of 3 years of professional related experience.
• Excellent time management skills with the ability to prioritize and execute multiple concurrent processes.
• Experience working with technology vendors and managing vendor relationships.
• General knowledge of technology-related systems and IT service management processes.
• Experience using Microsoft 365 products such as Outlook, Word, Excel, One Drive, and/or Teams.
• Excellent verbal and written communication skills with the ability to communicate highly technical information to non-technical customers.
• Strong interpersonal skills, with the ability to work effectively across…