Business and Office Assistant

SUMMARY

If you are interested in making a difference in your life by helping others, come join us for a job with purpose! Since 1983, Hospitality Homes ((Use the "Apply for this Job" box below).) has provided free and short‑term medical housing in volunteer host homes and donated apartments for families traveling to Boston for medical care. The Business and Office Assistant is a key, multifaceted and newly created role at the heart of our mission and is a rewarding and exciting position with a great team.

We are seeking a highly organized and effective Business and Office Assistant to support the daily activities of our nonprofit and ultimately to be a flexible resource to our Executive Director and team. The Business and Office Assistant will need to help the organization run smoothly, and work proactively as a cooperative and supportive team member in a diverse setting.

This position requires excellent organizational and communication skills, attention to detail, and the ability to work collaboratively with a team. This is an entry‑level role with room over time to grow into other opportunities. This is a full‑time, salaried position with excellent benefits, including paid time off, health insurance and a matching 401k program. Office hours are typically Monday through Friday, 9:00am to 5:00pm.

Occasional night and weekend hours are required for evening meetings, weekend events, and occasional after‑hours support. The office is located near St. Mary's Street in Brookline. A valid driver’s license is required.

• Works closely with the Executive Director to establish and initiate efficient organizational systems for managing correspondences and community partnerships.
• Improves workflow for office by simplifying and streamlining day‑to‑day operations.
• Maintains organized files and office supplies to ensure the smooth functioning of the office space.
• Provides administrative support to the Executive Director and other staff members as needed.
• Assists with the upkeep of the office, including stocking and ordering supplies as needed and overseeing the care of equipment including the copier and telephones.
• Assists with apartment management logistics including inspections.

• Support for the mission and vision of Hospitality Homes
• Strong attention to detail, highly organized, self‑motivated
• Understanding of how to enable the smooth running of an office
• Proficiency in Google Suite and Microsoft Office Suite
• Self‑motivated and able to work independently
• Willingness to learn and take on new tasks as needed
• Ability to work both independently and as an integrated team member
• Excellent organizational and time‑management skills
• Strong written and verbal communication skills
• Stellar work ethic
• Sense of humor a plus

• Experience and knowledge of nonprofit sector
• 6-18 months of experience in a professional office setting
• Familiarity with bookkeeping principles and comfort learning a variety of software packages that support the business
• Access to a car

$40,000-$50,000 per year