Senior Administrative Assistant

## Senior Administrative Assistant Apply remote type:
Hybrid locations:
Brookline-MA:
Somerville-MAtime type:
Full time posted on:
Posted Yesterday job requisition :
RQ4059859

Site:
The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
** Job Summary
** Summary  This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.
Does this position require Patient Care? No    Essential Functions  Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.  
-Prepare, review, and edit reports, presentations, and other documents.  
-Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
-Organize and maintain office files, both electronic and physical.  
-Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.  
-Arrange logistics for internal and external meetings, including room bookings and catering.  
-Serve as the primary point of contact between executives and internal/external stakeholders.  
-Draft and distribute memos, announcements, and other communications as directed.  
-Oversee office supplies inventory, ordering, and distribution.  
-Ensure office equipment is properly maintained and serviced.
-Coordinate with IT for technical support and equipment needs.
-Assist in the planning and execution of special projects and events.  
-Monitor project timelines and ensure deadlines are met.
** Qualifications
* * Education  High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred    Can this role accept experience in lieu of a degree?  No    Experience  Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred    Knowledge,

Skills and Abilities

- Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).  - Excellent verbal and written communication skills.  - Strong organizational and multitasking abilities.  - Ability to work independently with minimal supervision.  - Strong attention to detail and problem-solving skills.  - Familiarity with hospital administration processes and healthcare regulations.  - Professional demeanor and ability to interact effectively with all levels of staff.
** Additional Job Details (if applicable)
** The Osher Center for Integrative Health is jointly based at Brigham and Women’s Hospital and Harvard Medical School. The Center works to combine research, education and clinical care in moving medicine towards a new model of wellness that recognizes the interconnections of the body, mind and spirit to enhance resilience and promote health and healing.

Working in collaboration with, and under minimal supervision from the Senior Program Manager, the Senior Administrative Assistant will:
• Order supplies, equipment, etc., based on prior budget approval.  
• Support proper functioning of the office including maintenance of IT equipment in conjunction with MGB IT support team.  
• Schedule periodic Osher Center meetings   
• Perform basic purchasing and supply management duties for the Osher Center including the creation, submission and monitoring of purchase orders, invoices and vendor agreements for the Osher Center  
• Perform basic accounting tasks, such as reconciling the Osher Center credit card expenses…