Executive Assistant

Our client is looking for someone to join their team as an Executive Assistant on a contract basis. This hybrid position offers a stimulating environment within a mission-driven organization that values impact, excellence, compassion, and innovation. You will be instrumental in managing complex calendars, coordinating high-profile meetings, preparing key communications, and supporting division-wide initiatives.

Compensation: $40-45/hour*

* Listed not guaranteed – potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range.

Candidates must be local and able to work hybrid in Brookline, MA.

• Manage complex calendars, scheduling meetings and coordinating priorities to support daily operations.
• Prepare presentations, reports, correspondence, and other business documents with accuracy and professionalism.
• Coordinate meetings, travel arrangements, and events while ensuring smooth logistics.
• Collaborate with internal teams and external contacts to support administrative and operational needs.
• Process expenses, invoices, and other financial or administrative documentation.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Support departmental operations by maintaining documentation, coordinating resources, and improving administrative processes.
• Assist with special projects and cross-functional initiatives to support business objectives.
• Contribute to an organized, collaborative work environment through strong communication and proactive support.

• Bachelor’s degree preferred; high school diploma required.
• 8+ years of administrative or executive support experience, supporting senior leaders.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills with strong attention to detail.
• Proficiency in Microsoft Office Suite and experience with systems such as Workday, SharePoint, and Adobe Acrobat.
• Ability to handle confidential information with discretion and professionalism.
• Comfortable working independently and collaboratively within a team environment.
• Experience in healthcare, research, or academic settings preferred.

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.