Financial Coordinator

Job Description

The Financial Coordinator works at Center Communities of Brookline as part of Hebrew Senior Life’s Finance Team to assist with the day-to-day financial operations of CCB. Provide administrative and financial skill support to the Director of Finance related to all aspects of the finance department.

• Code and enter all A/P invoices into Yardi in a timely manner.
• Print bi-weekly check runs and reports for Director of Finance to review.
• Create batches and enter all receivables into Yardi.
• Process rent checks using both checkscan and ACH.
• Research and resolve invoice discrepancies and issues with vendors.
• Prepare and make timely bank deposits, including petty cash, housing authority payment, security deposits, and other miscellaneous income.
• Prepare audit worksheets or files as requested by the Director of Finance.
• Analyze revenue trend by maintaining a spreadsheet of monthly income data by types of tenants, and analyze operating expenses to contribute to the budget and cost reduction.
• Maintain vendor files and organize archived files as necessary.
• Assist with 1099 reporting and maintenance of W‑9 forms and vendor files.
• Serve as point of contact when Director of Finance is out of office.
• Generate pen‑item statements sent to residents by the 15th of the month; generate over‑payment credit statements by the end of the month.
• Follow up on any outstanding rents due, research delinquencies and discrepancies, and work with Director of Property Management to bring the accounts to current.
• Provide rent receipts as residents request.
• Reconcile AP, AR, depreciation trial balance accounts monthly.
• Monitor monthly A/P aging reports and check payments clearing status.
• Monitor monthly A/R aging reports and research variances.
• Record all money received other than rentals.
• Record security deposits.
• Graciously receive complaints and concerns; act to correct issues by making requests of others.
• Track monthly dining orders and update meal‑plan changes in the system.
• Post monthly dining charges and work with social services personnel to resolve issues with residents.
• Reconcile credit card statement, collect corresponding receipts, and prepare journal entries.
• Maintain monthly schedules for balance‑sheet accounts such as fixed assets and prepaids.
• Identify areas that could improve or enhance day‑to‑day workflow and long‑term efficiency and document processes and procedures.
• Perform other related duties as required or directed.

• College degree and/or 1–3 years experience in finance field.
• Prior experience with HUD Section 8 Affordable Housing Program and knowledge of HUD, Mass Housing and DHCD regulations is a plus.
• Excellent written and verbal communication skills required.
• Proven skill using computers with emphasis on Microsoft Word and Excel.
• Exceptional organization, customer service, teamwork, communication and interpersonal skills required.
• Ability to manage multiple tasks simultaneously, handle difficult situations, and demonstrate flexibility required.

Experience with Yardi software or similar HUD Affordable Housing software preferred.

$45,547.00 – $63,766.00