Senior Associate, Operations & Strategic Planning; DFCI

Senior Associate, Operations & Strategic Planning (DFCI)

Posted on February 24, 2020

GENERAL

SUMMARY:

The Senior Associate for Operations & Strategic Planning is a unique position that works closely with the Associate Vice President of Operations & Strategic Planning, who is responsible for Prospect Research, Administration, and Fiscal & Regulatory Management, to execute strategies that will enhance the performance of the Philanthropy office and increase fundraising revenues to support Dana-Farber Cancer Institute’s mission. The ideal candidate will possess strong writing skills and an acute attention to detail.

Embody Dana-Farber’s Core Values:
Impact;
Excellence;
Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication.

Responsible for assisting the entire Division with reaching financial goals.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment;

we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

PRIMARY DUTIES AND RESPONSIBILITIES:

Administrative Responsibilities:

• Provide support to the Associate Vice President; manage Associate Vice President’s calendar, mail, and office supplies, prepare correspondence, compile/create meeting agendas, and materials;
• Manage the Senior Management Group’s (Philanthropy leadership) budget for the Associate Vice President and Senior Vice President, Chief Philanthropy Officer, including reconciling expense reports and P-card charges;
• Reconcile and review P-card charges for the Prospect Research, Administration, and Fiscal & Regulatory Management Assistant Vice Presidents (3);
• Proof all planning/reporting documents, draft/proof executive summaries of planning/reporting documents, and design and produce written material such as correspondence, charts, proposals, and PowerPoint presentations;
• Support the Associate Vice President in preparing ad hoc reports for the Senior Vice President, Chief Philanthropy Officer;
• Interact with donors, prospects, physicians, and Institute volunteers on confidential matters;
• Provide back-up support to the Assistant Director to the Senior Vice President, Chief Philanthropy Officer.

Project Management Responsibilities

• Coordinate the revision and circulation of various Division policies, including the Division Gift Policy Manual overseen by senior management;
• Track the Division’s involvement with Faculty monthly and prepare reports and presentations for senior leadership;
• Oversee the management of the Faculty and Staff Travel Tracker including training of staff, scheduling of strategy meetings, and production of reports and other materials;
• Execute various strategic service projects that will result in a positive impact on the fundraising operation; these projects may be accomplished in coordination with the Prospect Research, Administration, and Fiscal & Regulatory Management teams.

Leadership Responsibilities

• Provide leadership, training, and resources for Administration, Prospect Research, and Fiscal & Regulatory Management administrative staff and new staff members; manage and coordinate…