Accounting Specialist II

Performs complex accounting functions, including accounts payable and accounts receivable. Handles questions and concerns regarding purchases, accounts payable and accounts receivable. Also performs daily tasks in the utility billing function. Reports to the Assistant Finance Director.

• Responsible for accounts payable functions.
• Performs review function in the accounts payable system and manages preparation of payment batches.
• Opens daily mail and maintains AP email to route vendor invoices via the accounts payable workflow software to proper departments for approval.
• Reviews invoices for proper expenditure coding.
• Maintains vendor information and City approved purchaser list for qualified vendors.
• Processes all utility bills to be paid.
• Examines vendor invoices and takes proper cash discounts.
• Assembles voucher checks and documents.
• Print accounts payable checks and submit listing of all payments for approval.
• Verifies vendors' monthly statements.
• Responsible for the management of the purchasing card program.
• Responsible for the documentation and retention of accounts payable records.
• Manage transfer of invoice records for storage in accordance with records retention schedule.
• Maintains W9 file and submits 1099 filings with Internal Revenue Service.

• Responsible for accounts receivable functions.
• Organizes invoice requests from departments and prepares invoice.
• Maintains an accounts receivable register.
• Prepares a monthly listing of aged accounts receivable balances.
• Mails reminder notices to delinquent accounts.
• Assists other business units during the certification of assessments (e.g., mowing of weeds, removal of diseased trees, nuisance abatements and vacant building registrations).
• Prepare pending assessment searches when requested by title companies.

• Acts as the primary backup for the Utility Billing Technician.
• Greets and assists customers at the counter or on the telephone as needed.
• Reconciles daily payment activity from various payment sources.
• Generates utility service requests as necessary.
• Provide utility balances when requested by customers or title companies.

• Backs up other finance functions as needed.
• Answers finance department phone line as needed.
• Opens safe daily.
• Performs other duties as assigned or apparent.
• High school diploma, GED, or equivalent.
• Typing 30 wpm.
• Computer experience.
• Two years of experience in office with public or customer contact.

• Associate's degree in accounting, business administration or finance from an accredited institution.
• Two years of experience in accounts payable and receivable.
• Experience with Microsoft Excel and Word software.
• Experience with Tungsten Invoice Workflow and JD Edwards software.