Operations Coordinator

• Base Pay $19.00 - $24.00 / Hour

Contact information

• Name Talent Team
• Email talent

Organizational Description

New Millennium Academy (NMA) is a Hmong charter school, and its mission is to prepare learners for life by engaging them in high academic achievement and fostering cultural pride and identity. NMA’s vision is to develop global leaders who transform the world.

Culture of Learning

Every scholar has the right to learn, be engaged, and grow in a healthy school environment. As such, NMA fosters a culture of learning that embraces every scholar’s strengths and seeks employees who will optimistically and confidently participate in this culture of learning.

Core Principles:

Aim for high academic achievement.

Embrace cultural pride and identity.

Model the way.

Understand how data drives decisions.

Have high expectations.

Create a socially/emotionally supportive learning environment.

This position will be eligible for the following benefits:

Medical Insurance

Health Savings Account (HSA)

Vision Insurance

Short-Term Disability (STD) & Long-Term Disability (LTD)

Life Insurance

Paid Time Off (PTO)

10 Paid Holidays

457b Retirement Plan

Pet Insurance

PRIMARY FUNCTION OF THE POSITION

Under the supervision of the Office Manager, the Operations Coordinator will support daily logistics for the front office, transportation, attendance and other operational areas to help maintain a safe, friendly and professional school environment.

The Operations Coordinator must demonstrate a strong work ethic, have integrity, and is accountable to his/her actions. He/she will align himself/herself with NMA’s core principles and understands the unique challenges of an immigrant and refugee community. A successful Operations Coordinator will also have experience in a high performing fast paced environment.

POSITION SPECIFICATIONS

School Operations & Logistics

Support daily school operations including arrival/dismissal, safety drills, and lunch procedures

Monitor and replenish inventory of supplies, uniforms, equipment, and forms

Manage delivery of materials, shipping, and mail handling

Assist in ensuring the building is clean, safe, and organized for staff and students

Help maintain accurate operational records and logs (e.g., visitor sign-in, maintenance, deliveries)

Support data entry and accuracy in student information systems (e.g., attendance, enrollment)

Maintain and update rosters, schedules, and directories in coordination with leadership

Assist with new student onboarding packets and withdrawal documentation

Coordinate student transportation systems including bus schedules, rider lists, and communication

Coordinate daily arrival/ dismissal for parent pick-up and vans

Serve as a liaison between families and transportation vendors to resolve issues

Oversee all transportation requests including field trips, after school, sports, summer school, and special events.

Coordinate student lunch counts with Kitchen Manager for field trips

Communicate with all parties involved regarding transportation requests

Coordinate annual bus safety training for all students and new scholars

Respond to and investigate accidents involving NMA vehicles and student transportation

Provide logistical support for school events, professional development days, and family nights

Set up spaces, signage, and materials needed for school-wide events or meetings

Manage reservation and scheduling of shared spaces, including conference and multi-purpose rooms

Communicate effectively with staff, students, and families regarding operational matters

Support front office as needed, including phones, student needs, and visitor check-in

Maintain professionalism, responsiveness, and confidentiality in all interactions

Requirements

Critical thinking skills and knowledge of analytics

Excellent communication and organizational skills

2+ years of transportation experience in a K-12 environment.

Ability to speak English and Hmong fluently

Experience with applications and software such as Google Suite and Infinite Campus (NMA Student Information System).

Proven ability to multitask and work under pressure