Operations & Administrative Coordinator

Reports to Executive Director Position Summary

The Operations & Administrative Coordinator serves as the operational backbone of Kandiyohi County Economic Development (KCED), providing comprehensive administrative, operational, and project coordination support to ensure the organization functions efficiently and effectively. This position coordinates daily office operations, maintains organizational systems, supports board and committee activities, manages records and data, and assists with communications and stakeholder engagement.

Working collaboratively with the Executive Director and Economic Development Managers, this role helps advance KCED's mission by supporting economic development initiatives, business services, grant administration, marketing efforts, and organizational projects. The Operations & Administrative Coordinator ensures that internal processes, documentation, and customer service reflect the professionalism and responsiveness expected of a leading economic development organization.

• Most important task is being the first contact with our community members
• Manage correspondence: mail, email, calls, emails, website requests
• Manage calendars, schedule meetings, and coordinate logistics for internal teams and external partners
• Prepare correspondence, reports, agendas, and meeting minutes
• Maintain organized filing systems (digital and physical) in compliance with recordkeeping standards

• Assist with coordination of economic development programs and initiatives
• Track project timelines, deliverables, and documentation
• Prepare needed documents for programs and committees
• Support grant administration tasks (documentation, reporting, compliance tracking)
• Coordinate and help administer events, workshops, and community outreach activities
• Support business retention and expansion (BRE) program tracking
• Maintain site selection and property databases
• Compile data for economic impact reports
• Support marketing efforts (newsletters, stakeholder communications)
• Track incentives, grants, and funding program documentation

• Maintain databases related to businesses, stakeholders, and program metrics
• Input, update, and verify data accuracy in CRM or tracking systems
• Generate routine and ad hoc reports for leadership and funding agencies
• Support KPI tracking aligned with economic development goals
• Process invoices, purchase orders, and expense reports
• Assist with budget tracking
• Maintain vendor records and support procurement processes
• Support documents for partner accounts and programs

• Ensure adherence to local, state, and federal regulations
• Maintain accurate records for audits, grants, and reporting requirements
• Support policy and procedure documentation updates

• Associate’s or Bachelor’s degree in Business Administration, Public Administration, or related field (or equivalent experience)
• 2+ years of administrative support experience (public sector or economic development preferred)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint)
• Experience with databases or CRM systems
• Strong organizational and time-management skills
• Attention to detail and accuracy
• Effective written and verbal communication
• Ability to manage multiple priorities and deadlines
• Confidentiality and professionalism
• Office-based with occasional community events or meetings
• Front desk attendance 8:30 am-4:00 pm, working hours vary due to meetings
• Collaboration with government officials, businesses, and community partners
• Benefits: 11 days PTO, comp time every hour over 80 hours, PERA retirement, ESST, 89% insurance premium paid, optional dental, optional IRA