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Executive Administrative Assistant
Job in
Brooklyn Park, Hennepin County, Minnesota, USA
Listed on 2026-07-13
Listing for:
Jobtailor
Full Time
position Listed on 2026-07-13
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
- Manage the Head of P&A’s calendar with precision
- Coordinate all travel logistics, itineraries, and trip preparation
- Screen and triage incoming communications, flagging priority items
- Prepare expense reports and manage administrative processes
- Organize and coordinate internal and external meetings
- Track and manage project timelines, deliverables, and action items across initiatives
- Build and maintain project tracking systems
- Coordinate logistics for cross-functional work streams
- Compile and format project status reports and stakeholder updates
- Monitor project and scheduling risks, flagging conflicts or blockers early
- Maintain continuity in the Head of P&A’s office during travel or high-demand periods
- Compile, format, and edit presentations, briefings, and correspondence
- Maintain the Head of P&A’s operational rhythm
- Act as the logistical point of contact between the Head of P&A’s office and internal teams
- Own the logistical preparation for leadership and segment meetings
- 5+ years of experience in an Executive Assistant, Administrative Business Partner, or similar role supporting senior leaders
- 2+ years of experience supporting project coordination, including tracking timelines, deliverables, action items, and stakeholder updates across multiple initiatives
- Proven experience managing complex calendars, travel logistics, meeting coordination, and executive administrative processes in a fast-paced environment
- Strong proficiency in preparing agendas, pre-reads, presentations, status reports, and executive correspondence with a high degree of accuracy and professionalism
- Exceptional organizational, communication, and prioritization skills, with the ability to exercise sound judgment, maintain confidentiality, and proactively resolve issues
- Sense of urgency in managing situations that require quick turnaround and ability to prioritize constant workload
- Ability to work under tight timelines and proven track record of achieving/exceeding expectations
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