Facilities Coordinator

Anteris® Technologies is a global structural heart company dedicated to revolutionizing cardiac care. With offices in Minneapolis, MN, US;
Geneva, Switzerland; and Brisbane and Perth, Australia, we have a growing and inclusive team. Our mission is to forge new frontiers in cardiac care by pioneering science-driven and measurable advancements to restore heart valve patients to healthy function. Transcatheter Aortic Valve Replacement (TAVR) technologies were originally designed for older, high-risk patients. Today, younger, more active patients need a better solution that will not just open and close but restore healthy heart function.

We seek to restore healthy blood flow patterns by creating the world’s first biomimetic TAVR valve, DurAVR® THV. This cutting-edge valve, incorporating our proprietary ADAPT® anti-calcification technology, is designed to mimic the natural function of a healthy heart valve. The Facilities Coordinator plays a critical role in supporting the day-to-day operations of Anteris' facilities by coordinating maintenance activities, managing vendor relationships, administering building access, and ensuring a safe, efficient, and well-maintained workplace.

This highly organized and customer-focused individual serves as the central point of contact for facility-related requests, working closely with employees, contractors, and service providers to ensure operational excellence across our sites. This position reports to the Facilities Director and is based onsite in Maple Grove, Minnesota. This is an interactive, highly-organized professional who will make a substantial contribution to our team’s productivity at Anteris Technologies!

• Monitor and manage the Facilities department email inbox, ensuring facility requests are addressed promptly and routed appropriately.
• Coordinate maintenance requests and track work orders through completion.
• Support the daily operation of office, laboratory, manufacturing, warehouse, and common areas.
• Assist with the coordination of office moves, workspace setup, furniture coordination, and facility improvement projects.
• Maintain organized records, documentation, and files related to facility operations.
• Support company meetings, events, and other facility-related activities as needed.

• Coordinate and oversee third-party service providers, including janitorial services, HVAC contractors, waste management, landscaping, pest control, and other facility vendors.
• Schedule preventive maintenance and routine service visits.
• Track vendor performance and ensure work is completed according to company expectations.
• Assist with vendor onboarding, purchase orders, invoices, and service contract administration.
• Maintain vendor records, service schedules, and contract documentation.

• Administer employee, contractor, and visitor badge creation, modification, and deactivation.
• Manage facility access permissions in partnership with Human Resources, IT, and Security.
• Maintain accurate badge and access records while ensuring compliance with company security procedures.
• Coordinate building access for vendors, visitors, and temporary personnel.

• Coordinate the purchasing of office and facility supplies, equipment, and services.
• Track facility expenses, invoices, and purchase requests.
• Support shipping, receiving, and special logistics requests as needed.
• Assist with budget tracking and administrative reporting.
• Participate in special projects and provide general administrative support for the Facilities department.

• Serve as the primary point of contact for employee facility-related questions and requests.
• Build positive relationships with internal stakeholders and external vendors.
• Promote a safe, organized, and professional work environment while providing outstanding customer service.

• High School Diploma or GED required.
• 2+ years of experience in facilities coordination, office administration, property management, or a related operational support role.
• Experience coordinating vendors…