OAP - Elementary School Administrative Professional (4-A)

OAP
- Elementary School Administrative Professional (4-A)

Osseo Ind School District 279 Park Brook Elementary
- Brooklyn Park, Minnesota Open in Google Maps

This job is also posted in Osseo Area Schools
- District 279

Job : 5896078

Final date to receive applications: Posted until filled

Posted: Aug 20, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Summary: To inspire and prepare each and every scholar with the confidence, courage, and competence to achieve their dreams, contribute to the community, and engage in a lifetime of learning. The Administrative Professional atPark Brook Elementary School provides in-depth secretarial and clerical support to the principal and staff. This role is critical in building a welcoming and supportive culture, acting as the primary point of contact for students, staff, families, and the wider community.

The ideal candidate is a proactive self-starter who can build administrative systems and procedures, with a major emphasis on the organization and coordination of all internal clerical office functions.

Responsibilities and tasks include:

The individual selected for this position will assist with registering students for programs associated with the Focus on Fitness Initiative, such as Twin Cities 5K. Park Brook has a number of before/after school activities, and it is essential for the OAP to assist with class list organization.

Administrative Support & Organization

• Provide extensive secretarial and clerical support to the principal and school staff, including typing, filing, and duplicating materials.
• Maintain a high level of organization for all general files to ensure easy and accessible access.
• Direct substitute teachers to appropriate classrooms, provide them with schedules, and collect end-of-day reports.
• Maintain records of staff absences and process all required personnel forms.
• Respond to minor health concerns during the absence of the health specialist.
• Assist in the office organization, including filing systems (digital and paper) and establishing communication systems.

Student & Family Support

• Greet visitors and serve as a liaison between the principal, staff, students, parents, and the general public.
• Enroll and withdraw students, maintain accurate and confidential student records, and request records for new students.
• Organize and prepare scheduling materials for parent-teacher conferences and other events.
• Provide community resource information to families as needed.
• Assist with community liaison duties.

Communication & Community Building

• Answer phones and direct calls, serving as the primary representative of the school.
• Design occasional flyers, signage, and other communication materials for special school events.
• Assist in planning and coordinating school events, including open house and other large-scale functions.
• Manage incoming and outgoing correspondence, including email, social media, and newsletters.
• Prepare and distribute parent communications through multiple platforms (e.g., Talking Points, Blackboard).
• Possess a personality of compassion, joy, and humor to help build a strong, positive culture.

Minimum qualifications include:

• High school diploma or equivalent.

Essential Experience &

Skills:

• Extensive
  
  Experience:
  
  Proven record of successfully managing the administrative functions of an elementary school as a lead secretary or administrative assistant.
• Project Management & System Design:
  Demonstrated ability to manage complex, long-term projects and design and implement new administrative processes and procedures from scratch.
• Technology Proficiency:
  Advanced skills in relevant software, including student information systems (e.g., Synergy), Microsoft Office Suite (Word, Excel, Publisher, Access), Google Suite, and various communication platforms.
• Documentation & Record Keeping:
  Meticulous organizational skills with experience in creating and maintaining accurate records from the very beginning.

Key Qualities:

• Outgoing and People-Centered: A…