CEO Executive Assistant

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Houston, TX, US

30+ days ago Requisition

POSITION: CEO Executive Assistant

COMPANY : Mahindra Ag North America is the #1 selling farm tractor in the world by volume. Since 1963, we've beenbuilding heavy-duty farm tractors, utility vehicles, and farm equipment that outperforms the competition, providing customers with a heavy-duty, quality-built products at the best value on the market.

We’re empowering enterprises across sectors and borders, with tools that will drive them towards growth. Our global footprint continues to grow across the world through partnerships, a diverse and multinational workforce, and by integrating ourselves with global communities. They steer us toward our goal of becoming a globally admired brand. Above all, they inspire us to create offerings that help our customers, and the society at large, to Rise.

At Mahindra, we embrace a can-do attitude, think outside the box, and work hard to drive positive change. Innovation inspires us!

LOCATION: Houston, Texas

JOB TYPE: Full-Time

JOB DESCRIPTION: The Executive Assistant works in close collaboration with the CEO and reports directly to them. The Executive Assistant is the go-to person for all internal and external constituents about anything having to do with the CEO's Office. The executive assistant also manages special projects, organizes, and supervises executive outreach and external relations initiatives, and acts as a point of contact for the board of directors and senior management teams.

The Executive Assistant must be flexible and love working in a tight-knit, ambitious atmosphere that is goal-driven, results-driven, and community-focused. The ideal candidate will possess strong writing and verbal communication, administrative, and organizational skills, and the capacity to keep composure under pressure.

Key Responsibilities:

• Organizes complex and specific travel plans, itineraries, and agendas; creates documents for meetings involving travel; manages an incredibly busy calendar of appointments; completes expense reports; writes and prepares correspondence that is occasionally confidential; and completes other administrative tasks for the CEO.
• Organizes, plans, and makes sure the CEO's schedule is followed. Creates mutually beneficial opportunities for direct access to the CEO's time and office.
• Communicates directly, and on behalf of the CEO, with Board members, staff, and others, on matters related to CEO's operational efforts.
• Become the primary point of contact for all internal and external stakeholders on all issues involving the CEO, even those that are very private or important. Establish priorities and choose the best course of action, recommendation, or response, using your judgment to take the CEO's style and organizational policy into account.
• Set priorities for questions and requests while resolving problems; make decisions and suggestions to enable smooth daily interactions.
• Researches, establishes goals and follows up on all issues and requests for information that are sent to the CEO, even those that are private or delicate. Decides on a suitable course of action, referral, or response.
• Provides the foundation for effective communication between the CEO'soffice and internal divisions; exemplifies leadership to keep senior management staff's credibility, trust, and support.
• Maintains keeping the CEO well-informed of impending obligations and responsibilities and follows up accordingly. This requires tight collaboration and effectiveness.
• Establishes relationships that are essential to the organization's performance and oversees a range of special projects for the CEO, some of which may have an influence on the organization.
• Completes crucial projects with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other duties that help the CEO operate the business efficiently.
• Coordinating internal resources with outside providers will ensure seamless project execution.
• Utilize risk management techniques to…