OAP - Elementary School Administrative Professional

Job Duties

Job

Final date to receive applications:
Posted until filled

Starting Date:
Immediately

Position Type:
Full-Time

Park Brook Elementary is a school with a Focus on Fitness Initiative to increase academic growth and positive behaviors. The candidate selected for this position should be supportive of this initiative.

Job Summary:

To inspire and prepare each and every scholar with the confidence, courage, and competence to achieve their dreams, contribute to the community, and engage in a lifetime of learning. The Administrative Professional at Park Brook Elementary School provides in-depth secretarial and clerical support to the principal and staff. This role is critical in building a welcoming and supportive culture, acting as the primary point of contact for students, staff, families, and the wider community.

The ideal candidate is a proactive self-starter who can build administrative systems and procedures, with a major emphasis on the organization and coordination of all internal clerical office functions.

The individual selected for this position will assist with registering students for programs associated with the Focus on Fitness Initiative, such as Twin Cities 5K. Park Brook has a number of before/after school activities, and it is essential for the OAP to assist with class list organization.

Provide extensive secretarial and clerical support to the principal and school staff, including typing, filing, and duplicating materials.

Maintain a high level of organization for all general files to ensure easy and accessible access.

Direct substitute teachers to appropriate classrooms, provide them with schedules, and collect end-of-day reports.

Maintain records of staff absences and process all required personnel forms.

Respond to minor health concerns during the absence of the health specialist.

Assist in the office organization, including filing systems (digital and paper) and establishing communication systems.

Greet visitors and serve as a liaison between the principal, staff, students, parents, and the general public.

Enroll and withdraw students, maintain accurate and confidential student records, and request records for new students.

Organize and prepare scheduling materials for parent-teacher conferences and other events.

Provide community resource information to families as needed.

Assist with community liaison duties.

Answer phones and direct calls, serving as the primary representative of the school.

Design occasional flyers, signage, and other communication materials for special school events.

Assist in planning and coordinating school events, including open house and other large-scale functions.

Manage incoming and outgoing correspondence, including email, social media, and newsletters.

Prepare and distribute parent communications through multiple platforms (e.g., Talking Points, Blackboard).

Possess a personality of compassion, joy, and humor to help build a strong, positive culture.

High school diploma or equivalent.

Extensive

Experience:

Proven record of successfully managing the administrative functions of an elementary school as a lead secretary or administrative assistant.

Project Management & System Design:
Demonstrated ability to manage complex, long-term projects and design and implement new administrative processes and procedures from scratch.

Technology Proficiency:
Advanced skills in relevant software, including student information systems (e.g., Synergy), Microsoft Office Suite (Word, Excel, Publisher, Access), Google Suite, and various communication platforms.

Documentation & Record Keeping:
Meticulous organizational skills with experience in creating and maintaining accurate records from the very beginning.

• Outgoing and People-Centered: A naturally outgoing personality with a genuine love for connecting with students, families, and staff.
• Compassionate and Empathetic:
  Possesses a deep sense of compassion, particularly for families navigating a new school environment.
• Energetic and Positive: A can-do attitude and a high level of energy to inspire optimism and enthusiasm.
• Proactive and Solution-Oriented: A self-starter who anticipates needs and actively seeks solutions to problems.
• Adaptable and Flexible:
  The ability to thrive in a dynamic, ever-changing environment.
• Fun and Approachable: A candidate who can infuse fun and joy into the school office, creating a warm and inviting atmosphere.

Salary:
Class 4-A, $27.36 to $29.81 hourly

Bargaining unit:
Osseo Administrative Professionals (OAP)

Work schedule:

7:30 am to 4:00 pm. Attendance at certain events such as open house, conferences, before or after-school events, etc. may be required.

FTE:
Full time, 8 hours per day; 219 workdays per year (includes 9 paid holidays)

Desired start date: to be determined, as soon as possible

• Meaningful and…