Admin Assistant

Join Our Team as an Admin Assistant at Desnol-62nd Ave Home!

We are looking for a dependable Administrative Assistant / Executive Support Assistant to help keep daily operations organized, professional, and on track. This position supports executive leadership with scheduling, communication, document preparation, filing, follow-up, and general office support. The right person will be organized, respectful, careful with private information, and comfortable working in a busy environment where priorities can change during the day.

• Manage calendars, schedule meetings, confirm appointments, prepare agendas, and send reminders.
• Answer, screen, and return phone calls, emails, and messages in a professional and respectful manner.
• Prepare, type, edit, scan, file, and organize letters, forms, meeting notes, reports, invoices, receipts, policies, and business records.
• Track tasks, due dates, renewals, licenses, insurance documents, compliance items, payments, training records, and follow-up items.
• Maintain organized electronic and paper files so records can be found quickly when needed for daily operations, payroll, HR, accounting, audits, inspections, or meetings.
• Assist with basic hiring and onboarding tasks, including interview scheduling, new hire packets, reference checks, credential tracking, training reminders, and employee file organization.
• Draft and send approved emails, reminders, and follow-up messages to staff, vendors, customers, residents, case managers, agencies, contractors, or other business contacts.
• Help prepare for meetings, inspections, site visits, business reviews, and projects by gathering documents, printing materials, organizing notes, and documenting next steps.
• Assist with bookings.
• Run approved business errands or assist with office tasks such as mailing documents, ordering supplies, arranging services, coordinating repairs, and organizing work areas.
• Use Microsoft Word, Excel, Outlook, Teams, Google Workspace, PDF tools, phone systems, shared folders, calendars, and other approved software.
• Complete other reasonable administrative duties as assigned based on business needs.

• Associate degree preferred. A high school diploma or GED with related office, administrative, healthcare, business, customer service, or executive support experience may also be considered.
• Ability to read, write, speak, and understand English well enough to communicate clearly and complete business documents.
• Basic computer skills, including email, calendar management, typing, saving documents, scanning, printing, and basic spreadsheet use.
• Strong organization, follow-through, and attention to detail.
• Professional communication skills and the ability to speak respectfully with people from different backgrounds.
• Ability to maintain confidentiality and follow company policies, directions, deadlines, and approved communication practices.
• Reliable attendance, punctuality, and ability to manage assigned work with limited supervision after training.

At Desnol Healthcare Services, we pride ourselves on fostering a welcoming and collaborative atmosphere. We value teamwork, dedication, and a positive attitude. While we don’t offer additional benefits, you’ll find a supportive environment where your contributions truly matter.