Program Coordinator - Medical Student Coordination

The Program Coordinator - Central Medical Student Coordination serves as the central operational hub for medical student and related learner education across Health Partners. This role provides system-wide coordination infrastructure, guidance, and support across multiple disciplines, sites, schools, and departments to improve consistency, reduce administrative burden, strengthen academic partner relationships, and support a high-quality learner and preceptor experience. The position centrally coordinates compliance, reporting, optimization of affiliation-related workflows such as learner access and onboarding, operational communication, and student systems support while preserving appropriate local ownership of learner experiences within departments.

Program- and department-based coordinators remain responsible for the onboarding, scheduling, communication, and day-to-day support of medical students within their respective programs and clinical areas. The central coordinator complements, rather than replaces, this local support by providing shared infrastructure, system-level coordination, consistent guidance, and escalation support for needs that cross programs, departments, sites, or academic partners. The role also supports strategic work related to learner capacity management, educational quality improvement, and student/preceptor experience.

The role also provides course and site coordination for the University of Minnesota (UMN) Medical School’s REACH program (Regions Equitable and Affordable Community Health Program Longitudinal Integrated Curriculum) .

• Education, Experience or Equivalent Combination:

  • Bachelor’s degree or equivalent combination of education and experience
  • 3–5 years of experience in program coordination, healthcare operations, education administration, learner placement, or healthcare student administration
  • Experience supporting medical education operations, healthcare administration, compliance, credentialing, or student-related workflows

• Knowledge, Skills, and Abilities:

  • Experience in Undergraduate Medical Education (UME), Graduate Medical Education (GME), Advanced Practice Clinician (APC) education, academic affairs administration, longitudinal integrated clerkships, or healthcare operations
  • Experience coordinating multi-site education programs, academic partner relationships, accreditation-related workflows, school affiliation processes, curricula/didactics, orientations, evaluations, exams, or student schedules
  • Project management experience, including process improvement, capacity planning, reporting, calendar/schedule management, or implementation of new learner experiences

• Education, Experience or Equivalent Combination:

  • Familiarity with Health Partners student tracking and scheduling software, University of Minnesota (UMN) Medical School course management software, and similar systems

• Knowledge, Skills, and Abilities:

  • Ability to operate through influence rather than direct authority, anticipate issues before they escalation, manage ambiguity, and maintain strong operational boundaries

This portion of the role focuses on dedicated program coordination for the REACH LIC, including schedule infrastructure, learner support, academic partner communication, curricular logistics, tracking, reporting, and operational follow-through needed to support a high-quality longitudinal clerkship experience.

Coordinates daily, weekly, block, and yearly calendars

• Develops,maintains, updates, and distributes schedules including scheduling templates, block schedules, didactic schedules, individual student assignments, daily duty clarification, clinic assignments,…