Procurement Manager

Hybrid: three days on-site and two days remote

• Meeting the Global and Site Procurement Representatives, understanding roles and responsibilities within the Team. Understanding procurement support model applied for CAPEX projects
• Understanding CAPEX projects to which procurement support services will be performed, roles and responsibilities within the Project Team. Where applicable, taking over CAPEX projects and related procurement tasks from the former project procurement lead finishing his engagement
• Alignment on tasks with highest urgency with the Global and Site Procurement Representatives and responsible project managers and subject matter experts
• Continuous cooperation with the relevant business functions and project management functions, key stakeholders, early indication of requirements towards specifications, bill of quantities, supplier communication, etc.
• Training on Clients Capital Procurement Process, Procurement Policy and Contracting Policy governing the procurement activities in CAPEX projects on a mandatory basis
• Training on Clients systems required to the performance of capital procurement work:
  Axxerion (including document toolkit), Coupa, invoice and payment management as well as the related roles and responsibilities
• Training on Clients Capital Process and procurement activities related to funding requests and underlying procurement planning
• Understanding cooperation and synergies between global category management and capital procurement work, as well as the relevant KPIs (Savings, Ariba Sourcing, Competitive Sourcing, E-auctions, Supplier Innovations) and consultant contribution
• Training on local site related requirements with special regards to EHS

• Understanding the equipment and services list of Projects as well as highest priority items
• Preparation of the tender documentation related to upcoming procurement events which shall be started as soon as the funding of the project is complete
• Sourcing events to be prepared with in the Ariba ESourcing system if the purchasing value requires using the Ariba E-Sourcing system (over 100,000 USD)
• Existing Contracts, CDAs, Request for Information, Procurement Planning and Tracking Tables
• Checking contract data base for existing and potential new master services agreements
• Preparing the Confidentiality Disclosure Agreements to be signed by suppliers / Get Confidentiality Agreements signed by suppliers and Client
• Finalization of long list of eligible suppliers including contact information
• Development and updating of the Procurement Planning Table based on the Equipment and Services List of the Project, indicating key milestones related to each purchase, potential suppliers, status information, etc. (Clients template)
• Development and updating of the Tracking Table for expediting purposes based on the Equipment and Services List of the Project

• Preparation and management of all CAPEX procurement activities related to the Project
• Preparation of documentation (Specification - from the responsible discipline function, Instructions to Bidders, Price Sheet, Draft Agreement) related to the competitive selection processes
• Elaboration of evaluation matrices before starting with the competitive selection processes
• Executing competitive selection processes: sending out invites, providing clarifications, collecting and opening bids
• Executing and leading bid evaluation: separate technical and commercial based on the previously defined evaluation matrix
• Evaluation results to be aligned with the Client's Procurement Team
• Preparation of negotiation strategies, alignment with the Client's Procurement Team and the relevant members of the Project team
• Leading negotiations with suppliers and with the participation of the required subject matter experts
• Evaluation results to be aligned with the Client's Procurement Team
• Preparation of negotiation strategies, alignment with the Client's Procurement Team and the relevant members of the Project team