Part-time Administrative Assistant

Overview

The Student Success Department Part-Time Administrative Assistant will provide administrative, operational, and customer service support for the Student Success Center. This role is essential to maintaining efficient department operations, supporting student-facing systems, and ensuring smooth communication and office management. Reports to the Director, and assists the Assistant Director.

• Serve as the primary point of contact for the Student Success Department, welcoming students, faculty, staff, and visitors in person, by phone, and via email
• Respond to general inquiries and route questions or requests to appropriate staff members
• Assist with departmental communications, including announcements, marketing, and coordination of meetings or events
• Assists with promoting department services through tabling and assisting at events

• Manage daily office operations, including filing, record-keeping, and maintaining organized digital and physical records
• Order and maintain office supplies and equipment
• Support staff with administrative tasks such as scheduling, document preparation, and coordination of projects

• Assist with departmental budget tracking and documentation
• Process purchase requests, invoices, and reimbursements in accordance with institutional policies
• Maintain accurate records of expenditures and purchasing activity

• Support the assistant director with outreach to students, faculty and staff through the Starfish platform
• Support backend processes, such as pulling Starfish reports

• High school diploma or equivalent required
• Strong organizational, communication, and customer service skills
• Proficiency with Microsoft Office or Google Workspace
• Ability to work independently, manage multiple tasks, and maintain confidentiality
• Occasionally lift, carry, and move office supplies, files, boxes and/or water jugs weighing up to 25 pounds, with or without reasonable accommodation
• Previous administrative or office support experience preferred; and experience with student success systems (e.g., Starfish) preferred but not required
• For consideration, please submit a resume and cover letter. If you are moved forward in the interview process at least 3 professional references will be requested.