Human Resources Assistant

We are seeking a reliable and detail-oriented Clerical Assistant to support HR Operations at a healthcare facility in Coney Island, Brooklyn. This role focuses heavily on personnel file digitization, document scanning, and records management while also providing general clerical and customer service support in a fast-paced environment.

• Prepare, organize, and scan physical personnel files into digital format in accordance with HR and record-retention standards
• Index and label documents accurately, ensuring correct employee identification and file naming conventions
• Organize scanned documents within appropriate personnel file sections (e.g., onboarding, job changes, disciplinary actions, benefits, licensure)
• Conduct quality assurance checks to confirm all documents are complete, legible, properly oriented, and correctly indexed
• Identify and correct misfiled, duplicate, or out-of-order documents before and after scanning
• Maintain confidentiality and data integrity when handling sensitive employee information
• Perform general clerical duties, including filing, data entry, reception support, scheduling meetings, and preparing correspondence
• Operate office equipment such as scanners, computers, fax machines, and photocopiers
• Liaise with nurses, physicians, HR staff, and other departments
• Interact professionally with staff and patients throughout the workday
• Work efficiently while maintaining high accuracy to meet project timelines

• High School Diploma or GED
• Minimum 2 years of clerical or administrative experience
• Demonstrated experience with document scanning, digital records management, or file imaging projects
• Typing speed of 50 keystrokes per minute
• Intermediate proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong attention to detail and ability to maintain accuracy in high-volume work
• Ability to follow standardized file structures and indexing protocols
• Comfortable working independently and managing repetitive tasks with consistency
• Strong verbal and written communication skills
• Excellent customer service and interpersonal skills

• Prior experience in a medical or healthcare office
• Familiarity with HR personnel files
  , regulated record environments, or medical terminology
• Experience using document management systems such as On Base