Executive Assistant

Job Title:

Executive Assistant

Job Description

We are seeking a dedicated Executive Assistant to work directly with the CEO of a small, family-owned company specializing in the manufacturing and distribution of high-temperature adhesives. This role is ideal for someone with a strong administrative background and a desire to support executive leadership.

Responsibilities

+ Manage the CEO's calendar, meetings, and itineraries.

+ Screen and prioritize emails, calls, and other communications.

+ Prepare documents, reports, and presentations.

+ Track action items and proactively follow up on them.

+ Serve as a liaison with internal teams and selected vendors/clients.

+ Perform Excel-based data analysis and reporting to support executive decision-making.

Essential Skills

+ Proficiency in calendar management and administrative support.

+ Advanced skills in Microsoft Office, particularly Excel.

+

Experience with Pivot Tables, V Look Ups, data manipulation, and linking data across worksheets.

+ 5+ years of executive administrative support experience.

+ Strong organizational, communication, and follow-up skills.

+ Ability to operate independently and present clear insights to leadership.

Additional

Skills & Qualifications

+ Bachelor's degree.

+ Detail-oriented and analytical mindset.

+ Ability to interpret data confidently.

Work Environment

This role is based in a small family-owned company located in Brooklyn near Sunset Park. The office is situated on the 2nd floor of a warehouse/industrial space, alongside the administration team, including AP, accounting, customer service, finance, and sales departments. The work schedule is Monday to Friday, from 9am to 5pm.

Job Type & Location

This is a Contract to Hire position based out of Brooklyn, NY.

Pay and Benefits

The pay range for this position is $35.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Brooklyn,NY.

Final date to receive applications

This position is anticipated to close on Feb 27, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.