Executive Assistant

Job Title:

Executive Assistant

Job Description

A fast-growing AI firm is looking to hire a skilled Executive Assistant to work closely with the CEO. This role involves providing high-level administrative support to the executive team, including calendar management, travel coordination, and meeting logistics. The successful candidate will work collaboratively with the Chief of Staff and Business Operations team to ensure seamless support for the executive team and company.

Responsibilities

+ Provide high-level administrative support to the CEO and executive team, including calendar management, travel coordination, and meeting logistics.

+ Collaborate with the Chief of Staff and Business Operations team for synchronized support.

+ Manage and prioritize incoming requests, ensuring timely follow-ups and efficient workflows.

+ Support office operations, team culture initiatives, and cross-functional coordination as needed.

+ Lead new hire onboarding with hiring managers, including asset purchasing and day one coordination.

+ Help build and refine executive-level processes, systems, and documentation.

+ Maintain strict confidentiality and handle sensitive information with integrity.

Essential Skills

+ 4+ years of experience supporting C-level executives; startup or tech experience strongly preferred.

+ Excellent organizational, time management, and multitasking skills.

+ Strong written and verbal communication skills.

+ High emotional intelligence, with the ability to anticipate needs and read between the lines.

+ Proficiency with modern tools (e.g., Microsoft Office, Slack, Teams, etc.).

+ Comfortable in a fast-paced, constantly evolving environment.

Additional

Skills & Qualifications

+

Experience with calendaring and administrative assistance.

+ Skill in event coordination and travel management.

+ Proficiency in Microsoft Office Suite, PowerPoint, and Outlook.

+

Experience with fundraising and investor relations.

+ Knowledge of executive administrative support.

Work Environment

This is a startup environment offering a unique opportunity to gain a foothold in the AI industry. The team is composed of mar-tech industry veterans who have previously contributed to foundational ad-tech platforms now owned by Meta and Microsoft. With business operations based in New York City and engineering in Berlin, the team is globally distributed. The company recently announced a $20M Series A funding round led by NEA, with participation from Salesforce Ventures.

This role offers a meritocratic environment with significant career growth potential as the business scales.

Job Type & Location

This is a Contract position based out of Brooklyn, NY.

Pay and Benefits

The pay range for this position is $45.00 - $60.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Brooklyn,NY.

Final date to receive applications

This position is anticipated to close on Feb 27, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.