Administrative Coordinator - CUNY Explorers

Administrative Coordinator - CUNY Explorers

Under the Mayor’s Equity and Excellence agenda, NYCDOE and CUNY are partnering to implement College Access for All – Middle School/CUNY Explorers to ensure that every middle school student in the city will be exposed to a college-going culture and will have the opportunity to visit a college campus. CUNY believes that middle school sets the foundation for success in high school, college, and career and will host over 44,000 middle school students for an interactive and meaningful college experience during the academic year.

The program will expand to serve up to 80,000 students.

• In conjunction with the Central Office program team and DOE staff, arrange school visits and work with campus and University offices to provide effective interactive program activities.
• Recruit and supervise CUNY students to serve as Visit Guides on CUNY campuses.
• Monitor and maintain an online scheduling system that will allow middle schools to select a visit date and provide all relevant contact information; follow up with middle schools as needed to ensure a successful visit.
• Implement an orientation, training and ongoing professional and leadership development for Visit Guides.
• Coordinate the program’s administrative and operational activities, including processing payroll for Visit Guides.
• Under the supervision of the campus administrator, liaise with relevant college departments with regard to program logistics (space, student meals, workshop leaders, campus security, etc.).
• Collect and retain data for report outcomes to relevant college leaders.
• Maintain a database of staff and school information; document and submit to Central Office summaries of visits and observations.
• Participate in University-wide meetings as needed.
• Support related administrative functions in the host department.

Bachelor's Degree required.

• Experience evaluating performance and analyzing data/metrics preferred.
• Ability to perform successfully in a multi-faceted, fast-paced, time-sensitive, and demanding student-focused and responsive operation serving both internal and external constituents.
• Strong verbal and interpersonal communication skills to work and interact effectively, collaboratively, and cooperatively with a diverse community of students, faculty, staff and external constituents in a large centralized public university system.
• Detail oriented with strong presentation and group facilitation skills.
• Computer proficiency using standard office software programs/applications.
• Knowledge of high school and college academic skills and requirements preferred.
• Understanding of high school and college support services and administrative processes preferred.
• Ability to work independently and as part of a team.

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous…