Executive Assistant to CEO

Dealmed is a leading medical supply distribution company serving healthcare facilities nationwide. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to our CEO.

The Executive Assistant will serve as the right hand to the CEO, managing both professional and personal responsibilities to ensure seamless day‑to‑day operations. This role demands the utmost discretion, exceptional organizational skills, and the ability to anticipate needs before they arise. The ideal candidate thrives in a fast‑paced environment, takes ownership of tasks with minimal supervision, and adapts quickly to shifting priorities.

A critical component of this role includes ensuring that no aspect of the executive’s professional or personal operations is compromised.

• Manage and optimize the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Set proactive reminders, prepare briefing notes, and ensure the CEO is fully prepared for all engagements.
• Coordinate internal and external meetings, including agenda preparation and follow‑up on action items.

• Draft, edit, and manage emails and written correspondence on behalf of the CEO with a high degree of professionalism and accuracy.
• Serve as a communication liaison between the CEO and internal teams, clients, vendors, and external partners.
• Manage communications across multiple platforms including email, Slack, Whats App, and phone.
• Screen and prioritize incoming messages, filtering out spam, low‑priority items, and potentially harmful or suspicious communications.

• Organize, track, and follow up on projects and deliverables using platforms such as Asana, Strety, Notion, Slack, and other productivity tools.
• Maintain detailed task lists, project timelines, and status updates to keep initiatives on track.
• Prepare reports, presentations, and spreadsheets using Microsoft Office Suite, with a strong emphasis on Excel.

• Order and manage supplies, equipment, and other operational needs for the executive office.
• Coordinate with vendors, service providers, and building management as needed.
• Maintain organized digital and physical filing systems, ensuring documents are accessible and up to date.
• Assist with onboarding logistics and internal event coordination as needed.

• Handle personal errands, appointments, and tasks for the CEO as requested.
• Manage personal scheduling, reservations, and purchases.
• Ability to fully manage and arrange CEO’s travel both domestically and internationally including transportation, flights, cars, taxis, etc.

• Protect the CEO’s personal safety, privacy, and digital security across all platforms and interactions.
• Handle highly sensitive business and personal information with absolute confidentiality; discretion is foundational to this role.
• Vet incoming communications, meeting requests, and visitor access to prevent phishing, social engineering, or unauthorized access.
• Coordinate with IT to ensure devices, accounts, and data are properly secured, backed up, and current.
• Ensure confidential documents are stored, transmitted, and disposed of securely.
• Execute non‑disclosure agreements and maintain strict adherence to all confidentiality protocols.

• 1–3+ years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.
• Exceptional written and verbal communication skills with impeccable grammar and attention to detail.
• Advanced proficiency in Microsoft Office Suite, particularly Excel (pivot tables, formulas, data organization).
• Strong working knowledge of project management and collaboration tools (Asana, Notion, Slack, Strety, or similar platforms).
• Comfortable communicating via Whats App and other messaging platforms.
• Basic understanding of cybersecurity principles, digital privacy best practices, and secure communication protocols.
• Highly organized with the ability to manage multiple…