Administrative Assistant, Le Labo

** Summary*
* We are looking for an Administrative Assistant to join our HR/Ecosystem and Souls Experience team based in Williamsburg, Brooklyn HQ. This role is on site 5 days a week.

The Le Labo Receptionist is responsible for welcoming and directing all Le Labo visitors, messengers, and deliveries during business hours. This role will assist office and mailroom operations as needed.

We are looking for a Soul who intrinsically shares our values and who will live and breathe Le Labo (the brand, the lifestyle, and the souls within the organization.)

** Responsibilities*
* + ADMIN:

+ Schedule and maintain calendar via Outlook supporting two leads.

+ Light travel coordination for both domestic and international; prepare travel itineraries for international market visits as needed.

+ Prepare and submit expense reports.

+ Update departmental email distribution lists, organizational charts as needed.

+ Manage filing system for the office.

+ Support department leads in managing agendas and meeting reminders.

+ Work with other assistants in the departments to perform administrative tasks such as ordering supplies, equipment, filling out financial forms, etc.

+ Assist in the coordination / compilation of materials and preparation of presentations.

+ Assist in new hire set up, computer and program set up, welcome breakfast, onboarding sessions, etc.

+ Anticipate upcoming needs and workload of the teams, such as scheduling, projects, virtual technology needs etc.

+ Handle ad-hoc projects as requested

RECEPTION:

+ Open and close office entrance on time (as directed by HR Lead).

+ Maintain security of building by always maintaining coverage at the reception desk

+ Provide entrance access to guest and deliveries using appropriate front entrances.

+ Greet and welcome all guest and offer/serve coffee/beverages as guests wait.

+ Communicate with office souls via Teams messages, email, and/or phone when guests have arrived and direct guest as appropriate.

+ Walk guests to appropriate meeting rooms as required.

+ Maintain a clean, sanitary and safe work environment, reception area, desk and coat closet.

+ Support, redirect and problem solve in real-time to ensure any guest related concerns are addressed and action items have been set.

+ Support office team with various office/mailroom duties as required.

+ Prepare NY HQ for all ecosystem wide meetings, key leadership meetings, or requests on behalf of the Core and Extended Leads team.

+ Lift and carry packages from delivery entrance to N7th Street Mailroom

+ Deliver mail to proper souls once received.

+ Coordinate messenger service for items going by messenger.

+ Support conference room bookings and reservations as needed using the booking system.

** Champion & Steward Le Labo Values*
* + Commit to broader responsibility & accountability for sustainability, diversity & inclusion while staying true to the Le Labo mission.

+ Demonstrate kindness and respect, empathy, inclusion, and humility, and ensure these are at the core of all interactions.

+ Embody the values of the manifesto through our actions, and drive accountability for contributing to the growing internal culture of Le Labo.

+ Create value and positive impact across all elements of our Brand, operations, teams, partners, and the broader world.

+ Exude passion for Le Labo and deeply appreciate, understand the Brand DNA

** Qualifications & Skills*
* + 1+ years of experience in related role

+ Onsite role based in office Monday-Friday during daily office operating hours.

+ Ability to support events and other needs during hours that may vary from daily office operating hours.

+ Ability to lift and carry packages of various weight.

+ Be a motivated "roll up your sleeves" self-starter, with the ability to work both independently as well as collaboratively with a team.

+ Attention to detail.

+ Warm and hospitable nature required.

+ Strong written and verbal communication skills, ability to capture the unique tone of voice and visual cues / codes of the Brand

+ Exude passion for Le Labo and deeply appreciate and understand the Brand DNA, voice and visual rhetoric.

+ Possess a people-person spirit, even-tempered, driven by other people's wellness and…