Executive Assistant

We are partnering with a NYC nonprofit seeking an Executive Assistant. The Executive Assistant will support the CEO and coordinate across the C-suite. This is a senior-level role that requires strong judgment, discretion, and the ability to manage complex priorities across the organization. The ideal candidate will have experience working with board of directors, fundraising platforms, and advocacy-focused organizations.

Responsibilities:

• Provide high-level administrative and operational support to the CEO and executive leadership team, including calendar management, travel coordination, meeting logistics, and correspondence.
• Serve as a strategic gatekeeper, assessing priorities, managing inquiries, and ensuring executives are prepared and well-briefed.
• Prepare briefing materials, reports, presentations, agendas, and background research to support executive decision-making.
• Serve as a primary administrative liaison to the Board of Directors in partnership with the CEO.
• Coordinate full board and board committee meetings, including scheduling, agenda development, preparation of board packages, materials distribution, minutes, and follow-up actions.
• Manage and maintain the organization's fundraising platform and donor database, ensuring accuracy, data integrity, and timely reporting.
• Support fundraising efforts through donor communications, contribution tracking, and stewardship coordination.
• Coordinate logistics for fundraising events, including planning, scheduling, materials preparation, vendor coordination, and post-event follow-up.
• Assist executive leadership with preparation for donor meetings, campaigns, and development-related presentations.
• Draft, edit, and coordinate executive-level communications on behalf of the CEO.
• Assist with preparation of reports, presentations, and written materials for donors, partners, elected officials, funders, and community stakeholders.
• Support executive engagement with coalitions and community partners.
• Support organization-wide initiatives and special projects.
• Assist with grants, audits, and compliance documentation.

Requirements:

• Bachelor's degree
• 4+ yrs related experience
• Experience working in a nonprofit organization

Preferred

Skills:

• Experience using Salesforce
• Experience with social media, Canva, Mail Chimp, etc.

Compensation: $75,
Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.

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