Executive Assistant​/Administrative Coordinator | Brooklyn, NY

Executive Assistant / Administrative Coordinator

This in-office role supports a lead marketer and sales professional in a healthcare-adjacent environment, where the day splits between behind-the-scenes coordination and front-line communication. The ideal candidate keeps schedules and documentation tightly organized while bringing warmth and professionalism to every call with families, caregivers, and referral sources.

• Conduct introductory and screening calls with prospective clients and families
• Communicate professionally with caregivers, patients' families, and referral sources
• Handle data entry, file preparation, and follow-up documentation for the marketing team
• Maintain organized records and client information
• Manage schedules, emails, and general office operations
• Assist with computer-based tasks and internal systems

• Strong communication and interpersonal skills with a professional phone presence
• Highly organized with strong attention to detail
• Comfortable using computers and picking up new software
• Ability to multitask and prioritize effectively
• Previous administrative or customer service experience preferred

Hours:

Monday–Friday, 9:00 AM–5:00 PM (in office);
Fridays may have some remote flexibility

Interested? Send your resume to: